Wide Area Workflow (WAWF) - Web Based Training
 

Software User's Manual (SUM)


The purpose of this ECP was to provide a process whereby documents that have been awaiting action for longer than 7 days (parameter driven value) will be flagged to the responsible role and the responsible Government Administrator.

This applies to any documents in any workable status (post submission/ resubmission and prior to forwarding to pay office as well as “Make Available for Recall” to government locations) that have been unworked for longer than the system parameter.

A single daily summary notice will be provided to the responsible role using the org email address for each “action” citing all pending documents.



The purpose of this ECP was to provide a “View Only Folder (Contract Number)” folder which allows view only roles to search and view any contract in WAWF as long as they know the exact Contract Number.

View Only access is restricted to Contract Numbers based on a user’s registered/active location codes.

Additionally, the following action roles will also be given access to the ‘View Only Folder (Contract Number)’: Acceptor, Field Inspector, Inspector, Pay Official, CV Approver, Government Property Shipper, Government Receiver, Grant Approver, Local Processing Official (LPO).

Auto View Only Role Demos:

Document Demo Doc Last Updated Notes
Auto View Only Role Auto View Only Role Auto View Only Role April 2015 This is an overview of the "View Only Folder (Contract Number)" folder that has been added to iRAPT. This folder will allow view only roles to search and contract in iRAPT as long as they know the exact Contract Number.

The purpose of this ECP was to provide the ability for all existing government view only roles to select multiple DoDAACs on the View Only Folder (By DoDAAC) search screen.

Government View Only Roles are:

  • Acceptor View Only
  • Admin By View Only
  • Cost Voucher Approver View Only
  • Field Inspector View Only
  • Government Program Manager View Only
  • Government Property Administrator View Only
  • Government Property Ship From View Only
  • Government Property Ship To View Only
  • Government Property Shipper View Only
  • Government Receiver View Only
  • Grant Approver View Only
  • Inspector View Only
  • Issue By View Only
  • Local Processing Official View Only
  • Pay Official View Only
  • Property ACO View Only
  • Property PCO View Only
  • Ship To View Only

Documents returned will be limited by the current standard WAWF search parameters on the View Only Folder (By DoDAAC) search screen.


Supervisor View Over Inspection DoDAACs Demo:

Document Demo Doc Last Updated Notes
Supervisor View Over Inspection DoDAACs Supervisor View Over Inspection DoDAACs Supervisor View Over Inspection DoDAACs November 2015 This is an overview to describe the addition of the Supervisor View over Inspection DoDAACs. The purpose of this ECP was to provide the ability for all existing government view only roles to select multiple DoDAACs on the View Only Folder search screen.

The purpose of this ECP was for the WAWF system to send an email to Energy POCs when quality attachments are present on Direct Delivery vendor documents.

“Direct Vendor Delivery” is defined as “Destination Delivery” documents where there is no Energy QAR in the process.

The WAWF system will provide an email notification to an Energy POC for all Energy RR documents where the document type is “Destination/Destination”, “Destination/Other” or “Other/Other” and attachments added by the Initiator role are on the document.

Notification will be based upon a single e-mail address provided by DLA Energy. Parsing of the content to the various internal offices will be a DLA Energy responsibility.


The purpose of this ECP was for WAWF to create an automated workflow for an Intra-Governmental (IGT) Performance Evidence document. This document can be based on the current Receiving Report (RR).

WAWF will allow creation of the IGT RR by the Seller via the web or EDI. (Only including XML create)

WAWF will connect with EDA for pre-population of the IGT RR from the PRDS data stored in EDA. EDA will receive a copy of the Approved MIPR from IPP. (Not including EDA pre-population of data)

WAWF will route the IGT RR to the Buyer for acceptance and will also notify the buyer via email to take action. This is currently done today for commercial transactions. The buyer can then accept/reject the IGT RR document either on the web, or externally via XML. (External acceptance only via XML)

  • Rejections by the Buyer will trigger a notification to the seller that the document needs to be voided or re-worked.
  • Partial acceptance will not be allowed.

WAWF will extract the Accepted IGT RR to GEX for routing to the buyer’s entitlement system and other potential downstream systems.


IGT Receipt and Acceptance Demos:

Document Demo Doc Last Updated Notes
IGT Registration IGT Registration IGT Registration November 2015 This is an overview of the Self Registration for IGT Roles. The purpose of this ECP was for iRAPT to create an automated workflow for an Intra-Government (IGT) Performance Evident Document.
IGT Originator IGT Originator IGT Originator November 2015 This is an overview of the IGT Originator role and the actions this role may perform. This includes a demonstration of an IGT Originator creating an IGT Performance Evidence Receiving Report.
IGT Receiver IGT Receiver IGT Receiver November 2015 This is an overview of the IGT Reviewer role and the actions this role may perform. This includes a description of the menu links and how a IGT Reviewer can view their documents.
IGT Administration Console IGT  Admin Console IGT Admin Console November 2015 This is an overview of the Administration Console for System Administrators. This includes a description of a new option added to look up IGT Receiving Report Documents.

The purpose of this ECP was to add a Master Test Code table above the commodity level to store the primary data associated with each test and to provide the DLA Admin the capability to identify a test with a Commodity/Sub Commodity.

When the test is added to a Commodity/Sub Commodity by the DLA Admin, the application will populate the default test values for that test from the master test table.

If the DLA Admin modifies the populated default values for a commodity/sub commodity, the application will flag the test as "locally modified.”


Reorganization of Test Code Management Demo:

Document Demo Doc Last Updated Notes
Reorganization of Test Code Management Reorganization of Test Code Management Reorganization of Test Code Management June 2016 This is an overview of the reorganization of Test Code Management. This ECP gives the DLA Energy Admin a new menu option for the Energy Test Master List.

The purpose of this ECP was to modify WAWF to provide the capability for pre-population of data from EDA when creating an IGT Receiving Report.

When an IGT Originator creates an IGT Receiving Report, WAWF will check to see if a PRDS is available for the given IGT Order Number and Order Modification Number in EDA.

If the entered IGT Order Number/Modification Number is found in EDA, a list of available CLINs in EDA will be displayed. The PRDS will also contain Schedules. The user will select which Schedules to pre-populate. If the Service, Supplies or FOB matches for all selected Schedules, that field will be pre-populated at the header level.

CLINs that were selected to be pre-populated from EDA will be shown on the Line Item tab, where they may be edited by the Initiator.


IGT Receiving Report Prepop from EDA Demo:

Document Demo Doc Last Updated Notes
IGT Receiving Report Prepop from EDA IGT RR Prepop from EDA IGT RR Prepop from EDA February 2017 This overview describes IGT Prepop from the EDA.

If the data on a contractual WAWF document differs from the data that was on the contract in EDA at the time of document creation:

  • A warning will be provided against modifying the data.
  • A log will be provided of the changes to the data (visible to downstream users as a means of providing a thorough review).
  • Downstream users will be informed (both web and external) that the data on the WAWF document is different than the data on the latest conformed copy of the contract.

The process of pre-population of data from an EDA contract to an WAWF document involves special logic based on business rules specific to the document type, entitlement system, EDA source (synopsis, PDS, etc.), and WAWF edits. For example, a location code will only populate if the location code is valid.

For the purposes of this ECP, data comparisons will be done against the EDA data elements only after applying the same business rules that are used during the process of EDA pre- population during web create of an WAWF document.

The comparison of WAWF data to EDA data will occur when the contract is available in EDA, even if the data was not actually populated to the document from EDA.

Anytime an initiator opens a document to work it from a folder (recall, resubmit, save, etc.), the comparisons will be done against the latest contract data in EDA, which may not necessarily be the data that was pre-populated to the document when it was first created.

If EDA is down at the time the data comparison should be performed, the document will be submitted without the data comparisons.


Tightening Pre-population Business Rules Demo:

Document Demo Doc Last Updated Notes
Tightening Pre-population Business Rules Tightening Pre-population Business Rules Tightening Pre-population Business Rules December 2017 This is an overview of the Tightening Prepopulation Business Rules. This explains the upcoming comparisons on the Reference Procurement Identifier and Pay Official location code against the data in EDA.



Roles


Document Demo Doc Last Updated Notes
WAWF SAM - Document Administration Overview This is an overview of the WAWF SAM - Document Administration Overview changes Demo video. This is an overview of the WAWF SAM - Document Administration Overview changes Demo document. August 2020 This is an overview of the WAWF SAM - Document Administration Overview changes.
WAWF PMO - Enhanced WAWF Routing This is an overview of the Demo video. This is an overview of Enhanced WAWF Routing Demo document. May 2019

This demonstration will review the Accountable Property System of Record (APSR) extract sign-up process created to allow the PMO to designate which APSR should receive a copy of the APSR extracts (856_PSN and 861) by evaluating the following data elements:

  • Issuing Office
  • Admin Office
  • Pay Office
  • Ship To
  • Accept By
  • Inspect By
  • Mark For
  • MILSTRIP (prefix)
  • AAI
WAWF PMO - PCM XML Extract Overview This is an overview of the WAWF PMO - PCM XML Extract Overview changes Demo video. This is an overview of the WAWF PMO - PCM XML Extract Overview changes Demo document. August 2019 This is an overview of the PCM XML Extract Overview, which will be maintained by the WAWF PMO via the Admin Console.
WAWF PMO - Record Retention This is an overview of the WAWF PMO - Record Retention changes Demo video. This is an overview of the WAWF PMO - Record Retention changes Demo document. August 2019 The WAWF PMO Admin user is able to set a system level parameter per business process and component that indicates how long after the retention trigger date has passed that documents tied to it will be destroyed. All documents not set up under this process will be ignored by the retention and destruction business rules. On the PIEE portal, select PIEE Administration, under the Administration dropdown menu.
WAWF PMO/Level 2 PFL GAMs - Documents Under Archived DoDAAC's This is an overview of the ECP1100 Overview changes Demo video. This is an overview of the ECP1100 Overview changes Demo document. July 2018

WAWF prohibits submission and re-submission of documents to a deactivated Government location code. This will maintain the capability for Corrected Receiving Reports to be submitted to an active location code.

This overview of how to activate/deactivate DoDAACs and describes the updates to Documents Under Archived DoDAAC's. This demo describes the actions available to Level 2 PFL GAMs and the WAWF PMO. It also goes in detail of the error messages and how to navigate successfully around them.


Reference Guide PDF Notes
WAWF PMO - PMO GPC Bank Information This is an overview of WAWF PMO GPC Bank setup (PDF). This is an overview of the steps required for the WAWF PMO to setup the GPC Bank and the GPC Banks Extract Sign up Process.