The primary functions of the Grant Approver is to approve a Grant Voucher for payment, and approve a Non Procurement Instruments (NPI) Voucher for payment.

The Grant Approver uses WAWF to:

1. Can open "Submitted" and "Resubmitted" (Grant Vouchers and Non Procurement Instruments (NPI) Vouchers) and complete the entire review, approval or rejection process
2. Can modify the SDN, AAA, and ACRN entries made by the Grantee/Vendor/Initiator
3. Can enter the SDN, AAA, and ACRN entries if the Grantee/Vendor/Initiator has not already done so
4. Can approve, reject, and digitally sign the voucher
5. Can reject the voucher back to the Grantee/Vendor/initiator so that it can be revised and resubmitted (or voided and re-created)
6. Recall vouchers you have approved (if the Pay Office has not taken action), make changes, and resubmit them
7. Recall vouchers that have been made available for recall to you by the Pay Official.

NOTE:

When the Approver submits the voucher, the status will be "Approved" or "Rejected" depending upon the action taken. If the document is forwarded directly to the EDI system, the approved voucher will have a status of "processed."

The Grant Approver role is mandatory on Grant documents in WAWF. Acceptors digitally sign the WAWF documents after acceptance. Acceptors may reject the document back to the Vendor or Inspector. The Approver can enter and adjust the SDNs, ACRNs, and AAAs on the voucher if the Grantee/Vendor/Initiator has not already done so, then digitally sign approval or rejection of the payment request. The approved voucher is then forwarded to the WAWF Pay Office folder for payment. If rejected, the voucher is returned to the Grantee/Vendor/Initiator folder for resubmission.

The graphic provides a depiction of the general WAWF functionality. It portrays different ways Vendors interact with WAWF via Web, FTP, or EDI (all EDI transactions are done through GEX - Global Exchange Services). It also shows how government officials including Inspector, Acceptor, Reviewer, Approver, LPO Reviewer, LPO, and Pay Official interact with WAWF. In addition, it shows the interactions between WAWF and SAM, DAASC, EDA, Accounting Systems, Logistic Systems, UID Registry, Property System, and the Entitlement Systems.

Each folder gives you access to online forms and pages (called screens) similar to the paper documents you are accustomed to working on as an Grant Approver.

The Grant Approver selects the Government dropdown menu to view what Folders are available to them

WAWF Folders have a 2 step process:

1. Enter in Search information to limit the number of records brought back in the folder.

NOTE: The more information entered on the search page, the easier it is to find a specific record.

Search Folder Page

The Search Page allows you to enter in search information for displaying specific records inside WAWF.

2. Select the Submit Button on the search page, and you will be taken to the Folder's results page with the list of records returned. See Below:

Cost Voucher Reviewer

Government Cost Voucher Reviewer. The Government dropdown will be displayed when a WAWF Government user cursors over the Government Link. If the WAWF user clicks on the Government Link, the Government dropdown will be displayed as links on the page. This dropdown is used by WAWF Government users to work and view all of their WAWF Documents.

Grant Approver

Government Grant Approver. The Government dropdown will be displayed when a WAWF Government user cursors over the Government Link. If the WAWF user clicks on the Government Link, the Government dropdown will be displayed as links on the page. This dropdown is used by WAWF Government users to create, work, and view all of their WAWF Documents.

Approval Folder

A Link will be available to search for and work WAWF Documents which are ready for Approval.

The Grant Approval Folder contains Grant and Cooperative Agreement Vouchers whose status is "Submitted" (submitted by the Grantee/Vendor/Initiator) and "Resubmitted" (vouchers that were rejected back to the Vendor role, then revised and resubmitted to WAWF). Note that the Invoice Received Date is preceded by a "G" and is colored red. From here you can:

1. Review document information
2. Submit Approval or Rejection
3. Save and Continue to work the document later
4. View EDA Contract Information
5. Add comments and attachments to documents

NOTE: You can open a document by clicking the Voucher Number

Document History Folder

A Link will be available to search for and view WAWF Documents with a matching Grant Approver DoDAAC or matching Grant Approver Userid which have been worked.

The "Access History Folder by DoDAAC" and "Access History Folder by User" submenus provide access to the History Folders.

• The History Folder by DoDAAC contains all documents that have been worked on (or created) by Grant Approvers in your DoDAAC.
• The History Folder by User contains all documents that have been worked on (or created) by you.

NOTE: The two history folders are identical except for the documents they contain.

From this folder, you can:

1. View documents you've worked on and check their status by clicking on the Voucher Number link in the Voucher Number column.
2. Recall documents that are available to be recalled, make changes, then resubmit them by clicking on the "R" link in the Recall column.
3. View contract data from EDA by clicking the Contract Number link in the Contract Number column.

NOTE: You can open a document by clicking the Voucher Number

Hold Folder

A Link will be available to search for and work WAWF Documents which have been placed on Hold by a Government Grant Approver.

Recall Action Required Folder

A Link will be available to search for and work WAWF Documents which require action on your part.

The Recall Action Required Folder contains documents that have been made available for recall by the Pay Official. From this folder you can:

1. View document information by clicking on the Voucher Number link.
2. Recall the document and Submit your approval or other recommendations.
3. Use the Save and Continue button to save the document before resubmitting it.
4. Purge any saved documents in the folder.
5. View EDA Contract Information associated with the documents in the folder by clicking on the Contract Number link.