The primary function of the Payer within WAWF is to document government payment for goods and/or services delivered to the government in accordance with a contract.

The Grant Approver uses WAWF to:

1. Review, accept, process, reject, or suspend documents
2. Place documents on hold
3. View documents and check their status
4. Recall documents you have taken action on, make changes, and then resubmit them
5. Recall documents that have been rejected by the payment system, and resubmit
6. Make documents available for recall to the previous Government user that had taken action on it

NOTE: In many cases, document information flows to a payment system via EDI (Electronic Data Interchange) before the documents reach the Payer. In these cases, the documents are not worked on by the Payer within WAWF.

The Pay Official (Payer) role is mandatory on all receipts and acceptance documents in WAWF. The Pay Official can review and process Receiving Reports Acceptors. Accept (or reject) and process Invoices. View / add comments and attachments. Place Receiving Reports and Invoices on hold. Suspend Receiving Reports and Invoices if the payment system issues an EDI 824 suspension.

NOTE: When you "review" or "accept" a document, you are indicating the document is a valid invoice or receiving report. When you "process" a document, you are indicating that you have entered it into the appropriate electronic payment system for payment.

The graphic provides a depiction of the general WAWF functionality. It portrays different ways Vendors interact with WAWF via Web, FTP, or EDI (all EDI transactions are done through GEX - Global Exchange Services). It also shows how government officials including Inspector, Acceptor, Reviewer, Approver, LPO Reviewer, LPO, and Pay Official interact with WAWF. In addition, it shows the interactions between WAWF and SAM, DAASC, EDA, Accounting Systems, Logistic Systems, UID Registry, Property System, and the Entitlement Systems.

The Process Folder contains all documents that are ready for Process within the DoDAAC you selected. From here you can:

1. View document information
2. Submit Process, Suspend, Reject or make available for recall
3. Place Documents on hold (H)
4. View EDA Contract Information
5. Add comments and attachments to documents

NOTE: You can open a document by clicking the Shipment Number or Invoice Number

When you mark a Receiving Report as "reviewed", you are indicating the document is a valid receiving document.

When you mark a Receiving Report as "processed", you are indicating that you have manually entered the document into the appropriate electronic entitlement system for payment.

Note: You can review and process a Receiving Report at the same time (ONE STEP), or you can review at one time and process at a later time (TWO STEP). If you review at one time and process later, the marked "Reviewed" document is moved from the Process Folder into the Process Documents Folder.

Each folder gives you access to online forms and pages (called screens) similar to the paper documents you are accustomed to working on as an Pay Official.

Search Folder Page

The Search Page allows you to enter in search information for displaying specific records inside WAWF.

2. Select the Submit Button on the search page, and you will be taken to the Folder's results page with the list of records returned. See Below:

Pay Official

Pay Official. The Government dropdown will be displayed when a WAWF Government user cursors over the Government Link. If the WAWF user clicks on the Government Link, the Government dropdown will be displayed as links on the page. This dropdown is used by the Pay Official to document government payment for goods and/or services delivered to the government in accordance with a contract.

Acceptance and Review Folder

A Link will be available to search for and work WAWF Documents which are ready for Acceptance and Review.

The Acceptance Review Folder contains all documents that are ready for Acceptance and Review within the DoDAAC you selected. From here you can:

1. View document information
2. Submit acceptance, Process, Suspend, Reject or make available for recall
3. Place Documents on hold (H)
4. View EDA Contract Information
5. Add comments and attachments to documents

NOTE: You can open a document by clicking the Shipment Number or Invoice Number.

When you mark a Receiving Report as "reviewed", you are indicating the document is a valid receiving document.

When you mark a Receiving Report as "processed", you are indicating that you have manually entered the document into the appropriate electronic entitlement system for payment.

NOTE: You can review and process a Receiving Report at the same time (ONE STEP), or you can review at one time and process at a later time (TWO STEP). If you review at one time and process later, the marked "Reviewed" document is moved from the Acceptance Review Folder into the Process Documents Folder.

Process Documents Folder

A Link will be available to search for and work WAWF Documents which have been reviewed and accepted.

The Process Folder contains all documents that are ready for Process within the DoDAAC you selected. From here you can:

1. View document information
2. Submit Process, Suspend, Reject or make available for recall
3. Place Documents on hold (H)
4. View EDA Contract Information
5. Add comments and attachments to documents

NOTE: You can open a document by clicking the Shipment Number or Invoice Number

When you mark a Receiving Report as "reviewed", you are indicating the document is a valid receiving document.

When you mark a Receiving Report as "processed", you are indicating that you have manually entered the document into the appropriate electronic entitlement system for payment.

Note: You can review and process a Receiving Report at the same time (ONE STEP), or you can review at one time and process at a later time (TWO STEP). If you review at one time and process later, the marked "Reviewed" document is moved from the Process Folder into the Process Documents Folder.

Document History Folder

A Link will be available to search for and view WAWF Documents with a matching Pay DoDAAC or matching Pay Userid which have been worked.

The "Access History Folder by DoDAAC" and "Access History Folder by User" submenus provide access to the History Folders.

• The Pay History Folder by DoDAAC contains all documents that have been worked on by Pay Officials in your DoDAAC.
• The Pay History Folder by User contains all documents that have been worked on by you.

NOTE: The two history folders are identical except for the documents they contain.

From this folder, you can:

1. View documents you've worked on and check their status by clicking on the Shipment Number link in the Shipment Number column or Invoice Number link in the Invoice Number column.
2. Recall documents, make changes, then resubmit them by clicking on the "R" link in the Recall / Correct column.
3. View contract data from EDA by clicking the Contract Number link in the Contract Number column.

Discount Folder

A Link will be available to search for and work WAWF Discount Documents.

The Discount Folder contains documents that include discount terms. These documents appear in a separate folder in order to assist you in working on documents with discount terms first. From here you can:

1. Work the documents as you would in your Acceptance Review Process folders.
2. Place a document on hold.

NOTE: Documents with discount terms also appear in the Acceptance Review and Process Folders and display a red date.

Hold Folder

A Link will be available to search for and work WAWF Documents which have been placed on Hold by a Government pay.

The Hold Folder contains all documents that have been placed on hold from your work folder.

Documents in this folder cannot be voided or recalled by another user.

You can work the document from the Hold Folder.

Suspended Transactions Folder

A Link will be available to search for and work WAWF Documents which are suspended.

The Pay Official's Suspended Transactions Folder contains documents that have been suspended. From here you can:

1. View the document.
2. Recall and rework the document.
3. View Contract Information from EDA.

PureEdge Folder

A Link will be available to search for WAWF Documents created prior to WAWF 3.0.0 using the PureEdge UWI Viewer. These documents are all in Readonly mode.

View Only users of PIEE will have access to PureEdge 2.0.D PIEE documents in readonly mode if any exist in the database for their DoDAAC or CAGE Code.