A vendor is a provider of goods and/or services to the government. It is a role used by vendors, suppliers, and contractors.

The Vendor View Only uses WAWF to:

1. View Invoices, Receiving Reports, and Vouchers
2. Check the status of documents in the History Folder
3. View Saved documents in the Saved Folder

The graphic provides a depiction of the general WAWF Vendor Document Submission functionality. It portrays a Vendor submitting documents using the Web, SFTP, and EDI (all EDI transactions are done through GEX - Global Exchange Services). All documents submitted via SFTP are placed on the WAWF EDI/FTP Support Server. All EDI documents being received from GEX are placed on the WAWF EDI/FTP Support Server. Batch jobs are run on the Support server to place the documents in the WAWF database so they can be worked in the WAWF application.

These choices do not result in significant cost or require changes to existing processes. Vendors who submit many documents, or have many Line Items on each document, should use SFTP or EDI to submit data into WAWF. Vendors already using EDI will most likely prefer to use EDI with WAWF. SFTP would be less expensive to implement than EDI for new users. After a Vendor uploads a file to the WAWF system using SFTP/EDI, a system-generated e-mail message will notify him/her of any accepted transactions, accepted transactions with modified data, or rejected transactions.

WAWF's interactive Web-application has a session time-out feature. This means it is only appropriate for a Vendor who can enter and submit his/her documents in a short amount of time.

Additionally, the Vendor will receive system-generated e-mail advising him/her of action taken by the Government Officials. If a document is rejected, the Vendor will have the capability to correct the data and resubmit. Thus, only the individual data elements need to be corrected as opposed to re-typing the entire document. Finally, the Vendor will be able to view previously submitted documents and determine the current status, review actions taken by Government officials (to include access to the name, e-mail and telephone numbers), and as appropriate, initiate follow-on actions.

The Vendor selects the Vendor dropdown menu to view what View Only Folders are available to them.

WAWF Vendor View Only Folders have a 2 step process

1. Enter in Search information to limit the number of records brought back in the folder.

NOTE: The more information entered on the search page, the easier it is to find a specific record.

Search Folder Page

The Search Page allows you to enter in search information for displaying specific records inside WAWF.

2. Select the Submit Button on the search page, and you will be taken to the Folder's results page with the list of records returned. See Below:

Vendor

Contractor or Supplier. The Vendor View Only dropdown will be displayed when a WAWF Vendor View Only user cursors over the Vendor Link. If the WAWF Vendor View Only user clicks on the Vendor Link, the Vendor View Only dropdown will be displayed as links on the page. This dropdown is used by WAWF Vendor View Only roles to view all of the WAWF Documents for their CAGE Code.

View Only Folder

A Link will be available to search for and view WAWF Documents created with the Vendor View Only roles assigned CAGE Code.

Once a document has been captured and processed, it is made available for view only. Access to the documents is limited by the Contractor (CAGE) Code, to which the individual is responsible for monitoring. A single electronic copy of the document to be accessed by any authorized user with Web capability is available. Vendors will be able to query and view his/her previously submitted documents.

Vendor View Only Credit Invoice Folder

The Vendor View Only Credit Invoice folder will be displayed when an WAWF Vendor View Only user cursors over the Vendor Link. If the WAWF Vendor View Only user clicks on the Vendor Link, the Vendor View Only Credit Invoice Folder will be displayed as a link on the page. This folder is used by the WAWF Vendor View Only role to view all Credit Invoice documents for their CAGE Code.

Saved Documents Folder

A Link will be available to search for Draft Documents which have been saved but are not yet submitted into the WAWF Application.

Pure Edge Folder

A Link will be available to search for WAWF Documents created prior to WAWF 3.0.0 using the PureEdge UWI Viewer. These documents are all in Readonly mode.

Ship To View Only Folder

A Link will be available to search for and view WAWF Documents created with your assigned CAGE Code in the Ship To field on the document.

5.8.0 Release