Document Types Overview
 

WAWF can be used to create, submit, inspect, accept, certify, or process payment on the following document types:


Document Entitlement Systems FAR Clause or Description
Commercial Invoice Workflow and Routing CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD FAR 32.905 Payment Documentation and Process

The Commercial Invoice enables a Vendor to submit the same information that would otherwise be submitted in a paper invoice.

An Invoice is routed from the Vendor to the Pay Office. The Payer will verify all associated Receiving Reports to ensure accuracy before approving payment.

An Invoice can be designated as "Fast Pay" when the Fast Pay clause (FAR 52.213-1) is cited in the contract.

Fast Pay is often used when delivery is by post office or common carrier.

A Fast Pay Invoice may be associated with a Receiving Report but it is not required to be associated with a Receiving Report before payment is authorized. Without this association, a Fast Pay Invoice does not go through the regular Inspection/Acceptance workflow; it goes directly to payment.

WAWF Commercial Invoice with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Commercial Invoice with an LPO in the workflow.

WAWF Commercial Invoice with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Commercial Invoice with NO LPO in the workflow.

Invoice Fast Pay Workflow and Routing CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD FAR 52.213-1: Fast Payment Procedure

The Commercial Invoice enables a Vendor to submit the same information that would otherwise be submitted in a paper invoice.

An Invoice is routed directly from the Vendor to the Pay Office (through an LPO if there is one). The Payer will identify an associated Receiving Report or multiple Receiving Reports (multiple shipments) before payment is authorized.

An Invoice can be designated as "Fast Pay" when the Fast Pay clause (FAR 52.213-1) is cited in the contract.

Fast Pay is often used when delivery is by post office or common carrier.

A Fast Pay Invoice may reference a Receiving Report; however, this is not required for payment authorization. Without this association, a Fast Pay Invoice does not go through the regular Inspection/Acceptance workflow; it goes directly to payment.

WAWF Commercial Invoice with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Commercial Invoice with an LPO in the workflow.

WAWF Commercial Invoice with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Commercial Invoice with NO LPO in the workflow.


Credit Invoice Workflow and Routing CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD FAR 32.905 Payment Documentation and Process

The Commercial Invoice enables a Vendor to submit the same information that would otherwise be submitted in a paper invoice.

An Invoice is routed directly from the Vendor to the Pay Office (through an LPO if there is one). The Payer will identify an associated Receiving Report or multiple Receiving Reports (multiple shipments) before payment is authorized.

An Invoice can be designated as "Fast Pay" when the Fast Pay clause (FAR 52.213-1) is cited in the contract.

Fast Pay is often used when delivery is by post office or common carrier.

A Fast Pay Invoice may be associated with a Receiving Report but it is not required to be associated with a Receiving Report before payment is authorized. Without this association, a Fast Pay Invoice does not go through the regular Inspection/Acceptance workflow; it goes directly to payment.

WAWF Commercial Invoice with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Commercial Invoice with an LPO in the workflow.

WAWF Commercial Invoice with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Commercial Invoice with NO LPO in the workflow.

Energy Commercial Invoice Workflow and Routing EBS The WAWF Invoice has been expanded to support DLA Energy Requirements in the new WAWF Energy Commercial Invoice.

The WAWF Invoice has been expanded to support DLA Energy Requirements in the new WAWF Energy Commercial Invoice.

The Energy Commercial Invoice enables a Vendor to submit the same information that would otherwise be submitted in a paper invoice.

An Energy Invoice is routed directly from the Vendor to the Pay Office (through an LPO if there is one). The Payer will identify an associated Energy Receiving Report or multiple Energy Receiving Reports (multiple shipments) before payment is authorized.

New features of the Energy invoice:

  • Allow up to three payable taxes at the document level
  • Allow Referenced Taxes at the line level (Tax data will be used by DLA Energy to recoup tax dollars)
  • Allow Signature Capability for Vendor role (based on NSN)
  • The AAI, SDN, and ACRN fields are now optional in the Energy Invoice

WAWF Energy Commercial Invoice with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Energy Commercial Invoice with NO LPO in the workflow.


Construction Payment Invoice Workflow and Routing CAPS-C | CAPS-W | IAPS-E | STANDARD FAR 52.232-5: Payments Under Fixed-Price Construction Contracts
FAR 52.232-10: Payments Under Fixed-Price Architect-Engineer Contracts

The Construction Payment Invoice is used for contracts for building construction and maintenance. It is routed through inspection and acceptance before it goes to the Payment Office for approval (via LPO if required).

WAWF Construction Payment Invoice with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Construction Payment Invoice with an LPO in the workflow.

WAWF Construction Payment Invoice with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Construction Payment Invoice with NO LPO in the workflow.


Navy Construction Payment Invoice Workflow and Routing One Pay | CAPS-W This Document Type is applicable to Navy Construction and Facility Management Invoices administered by NAVFAC.
FAR 52.232-5: Payments Under Fixed-Price Construction Contracts
FAR 52.232-10: Payments Under Fixed-Price Architect-Engineer Contracts
FAR 52.236-18: Work Oversight in Cost-Reimbursement Construction Contracts

Navy Shipbuilding Invoice Workflow and Routing NAVY ERP | One Pay This Document Type is applicable to ship design and construction procurements with shipbuilding companies where the work involves the design, construction, or nuclear repair/overhaul of ships and where the contracts are administered by a Supervisor of Shipbuilding.

Telecom Invoice (Contractual) Workflow and Routing CAPS-C | CAPS-W | MOCAS | NAVY ERP | One Pay | IAPS-E This Document Type is applicable to contractual Telecom invoices.

WAWF provides the functionality to process a TELCOM Contractual Invoice. Creation of the TELCOM Contractual document is available to the Vendor only.

WAWF Telecom Contractual Invoice with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Telecom Contractual Invoice with an LPO in the workflow.

WAWF Telecom Contractual Invoice with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Telecom Contractual Invoice with NO LPO in the workflow.

Telecom Invoice (Non-Contractual) Workflow and Routing CAPS-C | CAPS-W | One Pay | IAPS-E This Document Type is applicable to non-contractual Telecom invoices.

The system will permit the creation of a TELCOM Non-Contractual via Web, FTP and EDI when the Pay System equates to One Pay, IAPS-E, CAPS-W, and CAPS-C. Creation of the TELCOM Non-Contractual document is available to the Vendor.

WAWF Telecom Non-Contractual for a Marine Corp workflow

The graphic above provides a depiction of the workflow of a WAWF Telecom Non-Contractual for a Marine Corp workflow.

WAWF Telecom Non-Contractual for a non Marine Corp workflow

The graphic above provides a depiction of the workflow of a WAWF Telecom Non-Contractual for a non Marine Corp workflow.


Document Entitlement Systems FAR Clause or Description
Receiving Report Workflow and Routing CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD DFAR Appendix F: Material Inspection and Receiving Report
DFAR 252.246-7000: Material Inspection and Receiving Report

WAWF's Receiving Report takes the place of the DD250 and MIRR.

The Receiving Report (also called a Stand-Alone Receiving Report or Material Inspection and Receiving Report (MIRR)) is created for direct submission to the government Inspector and/or Acceptor listed on the contract. It submits the same information that would otherwise be submitted in a paper DD250, DD1155 or SF1449.

The Payment Office uses the Receiving Report in conjunction with an associated Invoice or Multiple Shipment Invoice to approve payment.

Multiple Receiving Reports may be associated with a single Invoice.

The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination or Other and will result in multiple workflow options:

WAWF Destination/Destination Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Receiving Report with an LPO in the workflow.

WAWF Destination/Destination Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Receiving Report with NO LPO in the workflow.

WAWF Destination/Other and Other/Other Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Other and Other/Other Receiving Report with an LPO in the workflow.

WAWF Destination/Other and Other/Other Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Other and Other/Other Receiving Report with NO LPO in the workflow.

WAWF Source/Destination Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Receiving Report with an LPO in the workflow.

WAWF Source/Destination Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Receiving Report with NO LPO in the workflow.

WAWF Source/Other Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Other Receiving Report with an LPO in the workflow.

WAWF Source/Other Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Other Receiving Report with NO LPO in the workflow.

WAWF Source/Source Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Receiving Report with an LPO in the workflow.

WAWF Source/Source Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Receiving Report with NO LPO in the workflow.

Energy Receiving Report Workflow and Routing EBS DFAR Appendix F: Material Inspection and Receiving Report
DFAR 252.246-7000: Material Inspection and Receiving Report

WAWF's Energy Receiving Report takes the place of the DD250 and MIRR.

The Energy Receiving Report (also called a Stand-Alone Energy Receiving Report or Material Inspection and Energy Receiving Report (MIRR)) is created for direct submission to the government Inspector and/or Acceptor listed on the contract. It submits the same information that would otherwise be submitted in a paper DD250, DD1155 or SF1449.

The Payment Office uses the Energy Receiving Report in conjunction with an associated Energy Invoice or Multiple Shipment Energy Invoices to approve payment.

Multiple Energy Receiving Reports may be associated with a single Energy Invoice.

The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination or Other and will result in multiple workflow options:

WAWF Source/Source Energy Receiving Report in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Energy Receiving Report in the workflow.

WAWF Source/Destination Energy Receiving Report in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Energy Receiving Report in the workflow.

WAWF Destination/Destination Energy Receiving Report in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Energy Receiving Report in the workflow.

WAWF Source/Other Energy Receiving Report in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Other Energy Receiving Report in the workflow.

WAWF Destination/Other Energy Receiving Report in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Other Energy Receiving Report in the workflow.

WAWF Other/Other Energy Receiving Report in the workflow

The graphic above provides a depiction of the workflow of a WAWF Other/Other Energy Receiving Report in the workflow.

WAWF Source/Source Energy Receiving Report with FMD Ship To DoDAAC in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Energy Receiving Report with FMD Ship To DoDAAC in the workflow.

WAWF Source/Destination Energy Receiving Report with FMD Ship To DoDAAC in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Energy Receiving Report with FMD Ship To DoDAAC in the workflow.

WAWF Destination/Destination Energy Receiving Report with FMD Ship To DoDAAC in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Energy Receiving Report with FMD Ship To DoDAAC in the workflow.

WAWF Energy COMBO with No Auto Reject in the workflow

The graphic above provides a depiction of the workflow of a WAWF Energy COMBO with No Auto Reject in the workflow.

WAWF Energy Vendor input using FTP or EDI

The graphic above provides a depiction of the workflow of a WAWF Energy Vendor input using FTP or EDI.

Purchase Card Receiving Report Workflow and Routing CRCARD DFAR Appendix F: Material Inspection and Receiving Report
DFAR 252.246-7000: Material Inspection and Receiving Report

Provides capability to generate receiving reports for items bought on contracts where the government purchase card is used as a payment mechanism.

This mirrors the existing acceptance process except that there is no corresponding data flow to DFAS. A copy is sent to DMDC, with possible future routing to bank systems.

No LPO is permitted in the workflow.

The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination or Other and will result in multiple workflow options:

WAWF Destination/Destination Receiving Report Purchase Card with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Receiving Report Purchase Card with NO LPO in the workflow.

WAWF Destination/Other and Other/Other Receiving Report Purchase Card with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Other and Other/Other Receiving Report Purchase Card with NO LPO in the workflow.

WAWF Source/Destination Receiving Report Purchase Card with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Receiving Report Purchase Card with NO LPO in the workflow.

WAWF Source/Other Receiving Report Purchase Card with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Other Receiving Report Purchase Card with NO LPO in the workflow.

WAWF Source/Source Receiving Report Purchase Card with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Receiving Report Purchase Card with NO LPO in the workflow.

Micro-Purchase Card Receiving Report Workflow and Routing CRCARD DFAR Appendix F: Material Inspection and Receiving Report
DFAR 252.246-7000: Material Inspection and Receiving Report

The WAWF Receiving Report document for micropurchase is similar to the basic WAWF Receiving Report. It can only be created by a Government Inspector and Acceptor.

The Receiving Report for Micropurchase establishes property traceability requirements for items bought under Micro-Purchase procedures.

WAWF creates a standalone Receiving Report with no associated invoices to capture Micro-Purchases and forwards the resulting acceptance transactions to DMDC PCOLS.

The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination or Other and will result in multiple workflow options:

WAWF Destination/Destination Receiving Report for Micropurchase with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Receiving Report for Micropurchase with an LPO in the workflow.

WiRAPT Destination/Destination Receiving Report for Micropurchase with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Receiving Report for Micropurchase with NO LPO in the workflow.

WAWF Destination/Other and Other/Other Receiving Report for Micropurchase with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Other and Other/Other Receiving Report for Micropurchase with an LPO in the workflow.

WAWF Destination/Other and Other/Other Receiving Report for Micropurchase with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Other and Other/Other Receiving Report for Micropurchase with NO LPO in the workflow.

Reparable Receiving Report Workflow and Routing CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD DFAR Appendix F: Material Inspection and Receiving Report
DFAR 252.246-7000: Material Inspection and Receiving Report

This receiving report represents a repair activity - the QA Acceptance signatures are for the acceptance of the REPAIR of government property hardware. The repaired hardware has been marked with Unique Item Identifiers (UIIs). The UIIs on the hardware have been added to the UID Registry, and loaded with a custody record that indicates the hardware is in the custody of the Contractor.

The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination and will result in multiple workflow options:

WAWF Destination/Destination Reparable Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report with an LPO in the workflow.

WAWF Destination/Destination Reparable Receiving Report awith an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contractor to Government Reparable Receiving Report with an LPO in the workflow.

WAWF Destination/Destination Reparable Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report with NO LPO in the workflow.

WAWF Destination/Destination Reparable Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contractor to Government Reparable Receiving Report with NO LPO in the workflow.

WAWF Source/Destination Reparable Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report with an LPO in the workflow.

WAWF Source/Destination Reparable Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contractor to Government Reparable Receiving Report with an LPO in the workflow.

WAWF Source/Destination Reparable Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report with NO LPO in the workflow.

WAWF Source/Destination Reparable Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contractor to Government Reparable Receiving Reportwith NO LPO in the workflow.

WAWF Source/Source Reparable Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contract to Contract Reparable Receiving Reportwith an LPO in the workflow.

WAWF Source/Source Reparable Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Government Reparable Receiving Reportwith an LPO in the workflow.

WAWF Source/Source Reparable Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Contractor Reparable Receiving Report with an LPO in the workflow.

WAWF Source/Source Reparable Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contract to Contract Reparable Receiving Report with NO LPO in the workflow.

WAWF Source/Source Reparable Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Government Reparable Receiving Report with NO LPO in the workflow.

WAWF Source/Source Reparable Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Contractor Reparable Receiving Report with NO LPO in the workflow.

Receiving Report Corrections Workflow and Routing MOCAS Receiving Report corrections only work for a MOCAS Pay DoDAAC and the Inspect By and Admin DoDAACs must be a DCMA DoDAAC.

Vendor is able to recall, correct, and resubmit a MOCAS-paid, Source Inspected or Source Accepted Receiving Report (RR) that is in a Processed status, from both the active and archive databases. Receiving Reports "corrected" by a vendor from a "Processed" status and "resubmitted" will be treated as separate transactions from the original submission. WAWF will maintain both the original submission and the corrected copy "resubmission".

The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination or Other and will result in multiple workflow options:

WAWF Source/Source Receiving Report with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Receiving Report with an LPO in the workflow.

WAWF Source/Source Receiving Report with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Receiving Report with NO LPO in the workflow.


Document Entitlement Systems FAR Clause or Description
Invoice and Receiving Report (Combo) Workflow and Routing CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD FAR 32.905: Payment and Process
DFAR Appendix F: Material Inspection and Receiving Report
DFAR 252.246-7000: Material Inspection and Receiving Report

The Invoice and Receiving Report Combo enables a Vendor to create two documents from the same data entry session.

The Vendor inputs contract and item data once. Two separate documents - an Invoice and a Receiving Report - are generated in the WAWF system.

The Receiving Report will flow to inspection and acceptance. The Invoice will flow to payment approval (via the Local Processing Office if required).

The Combo is a time-saving document type that also reduces data entry error.

The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination or Other and will result in multiple workflow options:

WAWF Destination/Destination Invoice and Receiving Report Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Invoice and Receiving Report Combo with an LPO in the workflow.

WAWF Destination/Destination Invoice and Receiving Report Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Invoice and Receiving Report Combo with NO LPO in the workflow.

WAWF Destination/Other and Other/Other Invoice and Receiving Report Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Other and Other/Other Invoice and Receiving Report Combo with an LPO in the workflow.

WAWF Destination/Other and Other/Other Invoice and Receiving Report Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Other and Other/Other Invoice and Receiving Report Combo with NO LPO in the workflow.

WAWF Source/Destination Invoice and Receiving Report Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Invoice and Receiving Report Combo with an LPO in the workflow.

WAWF Source/Destination Invoice and Receiving Report Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Invoice and Receiving Report Combo with NO LPO in the workflow.

WAWF Source/Other Invoice and Receiving Report Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Other Invoice and Receiving Report Combo with an LPO in the workflow.

WAWF Source/Other Invoice and Receiving Report Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Other Invoice and Receiving Report Combo with NO LPO in the workflow.

WAWF Source/Source Invoice and Receiving Report Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Invoice and Receiving Report Combo with an LPO in the workflow.

WAWF Source/Source Invoice and Receiving Report Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Invoice and Receiving Report Combo with NO LPO in the workflow.

Invoice and Reparable Receiving Report (Combo) Workflow and Routing CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD FAR 32.905: Payment and Process
DFAR Appendix F: Material Inspection and Receiving Report
DFAR 252.246-7000: Material Inspection and Receiving Report

The Reparables COMBO (Combo for Reparables, Receiving Report portion of the Combo) is to capture data for the acceptance of the repair of reparables and the transfer of those reparables and their associated UIIs (including property that is shipped in place).

Thus, it should only be used when the Receiving Report meets all the criteria listed below:

  1. The receiving report portion of the Combo represents a repair activity - the QA Acceptance signatures are for the acceptance of the REPAIR of government property hardware.
  2. The repaired hardware has been marked with Unique Item Identifiers (UIIs).
  3. The UIIs on the hardware have been added to the UID Registry, and loaded with a custody record that indicates the hardware is in the custody of the Contractor.

Do not use this transaction for original sale of items with or without UIIs, reparable items without UIIs, or reparables UIIs that have not been loaded to the UID Registry. For these types of documents, use the regular (COMBO).

The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination and will result in multiple workflow options:

WAWF Destination/Destination Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.

WAWF Destination/Destination Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.

WAWF Destination/Destination Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.

WAWF Destination/Destination Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.

WAWF Source/Destination Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.

WAWF Source/Destination Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.

WAWF Source/Destination Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contract to Contract or Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.

WAWF Source/Destination Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.

WAWF Source/Source Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contract to Contract Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.

WAWF Source/Source Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.

WAWF Source/Source Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with an LPO in the workflow.

WAWF Source/Source Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contract to Contract Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.

WAWF Source/Source Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Government Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.

WAWF Source/Source Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Contractor to Contractor Reparable Receiving Report and Commercial Invoice Combo with NO LPO in the workflow.

Energy Invoice and Energy Receiving Report (Combo) Workflow and Routing EBS FAR 32.905: Payment and Process
DFAR Appendix F: Material Inspection and Receiving Report
DFAR 252.246-7000: Material Inspection and Receiving Report

The Energy Invoice and Energy Receiving Report Combo enables a Vendor to create two documents from the same data entry session.

The Vendor inputs contract and item data once. Two separate documents - an Energy Invoice and an Energy Receiving Report - are generated in the WAWF system.

The Energy Receiving Report will flow to inspection and acceptance. The Energy Invoice will flow to payment approval.

The Energy Combo is a time-saving document type that also reduces data entry error.

The Initiator must specify the Inspection and/or Acceptance points. These may be at the Source or Destination or Other and will result in multiple workflow options:

WAWF Source/Source Energy COMBO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Energy COMBO in the workflow.

WAWF Source/Destination Energy COMBO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Energy COMBO in the workflow.

WAWF Destination/Destination Energy COMBO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Energy COMBO in the workflow.

WAWF Source/Other Energy COMBO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Other Energy COMBO in the workflow.

WAWF Destination/Other Energy COMBO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Other Energy COMBO in the workflow.

WAWF Other/Other Energy COMBO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Other/Other Energy COMBO in the workflow.

WAWF Source/Source Energy COMBO with FMD Ship To DoDAAC in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Source Energy COMBO with FMD Ship To DoDAAC in the workflow.

WAWF Source/Destination Energy COMBO with FMD Ship To DoDAAC in the workflow

The graphic above provides a depiction of the workflow of a WAWF Source/Destination Energy COMBO with FMD Ship To DoDAAC in the workflow.

WAWF Destination/Destination Energy COMBO with FMD Ship To DoDAAC in the workflow

The graphic above provides a depiction of the workflow of a WAWF Destination/Destination Energy COMBO with FMD Ship To DoDAAC in the workflow.

Invoice 2-in-1 (Services Only) Workflow and Routing CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | One Pay | STANDARD | FABS FAR 32.905: Payment and Process
The initiator must also enter a FABS acceptance location code in order to create a DISA Telecom Invoice.

The Invoice 2-in-1 (Services Only) document is normally submitted for service contracts with no supply deliverables. It is similar to a COMBO, used any time a contract for services requires invoice acceptance prior to submission for payment.

The 2-in-1 creates a single Invoice/Receiving Report from one data entry session. The document is routed from the Vendor to the Acceptor, then to the LPO if there is one, before it ends at the Payment Office.

WAWF Invoice 2-in-1 document with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Invoice 2-in-1 document with an LPO in the workflow.

WAWF Invoice 2-in-1 document with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Invoice 2-in-1 document with NO LPO in the workflow.


Document Entitlement Systems FAR Clause or Description
Commercial Item Financing Workflow and Routing CAPS-C | CAPS-W | IAPS-E | MOCAS | One Pay | STANDARD FAR 32.202-1(b): Authorization
FAR 52.232-29: Terms for Financing of Purchases of Commercial Items
FAR 52.232-30: Installment Payments for Commercial Items

Financing Documents

Financing documents provide advance and interim financing for payments not associated with specific delivery of goods or services. The contract will contain specific payment clauses. After review, the Government may approve for a lesser amount.

Financing documents flow from the Vendor to the Contracting Office for acceptance, then to the Pay Office for processing. If the business process calls for it, the document has the ability to flow from Vendor to Inspector to Contracting Office (WAWF Acceptor role) to LPO to Pay Office.

Commercial Item Financing (CIF) are payments for items, other than real property, that are used by the general public (commercial off-the-shelf items).

WAWF Commercial Item Financing Document with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Commercial Item Financing Document with an LPO in the workflow.

WAWF Commercial Item Financing Document with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Commercial Item Financing Document with NO LPO in the workflow.

Performance Based Payment Workflow and Routing CAPS-C | CAPS-W | IAPS-E | MOCAS | One Pay | STANDARD FAR 32.1003: Criteria for Use
FAR 52.232-32: Performance Based Payments

Financing documents provide advance and interim financing for payments not associated with specific delivery of goods or services. The contract will contain specific payment clauses. After review, the Government may approve for a lesser amount.

Financing documents flow from the Vendor to the Contracting Office for acceptance, then to the Pay Office for processing. If the business process calls for it, the document has the ability to flow from Vendor to Inspector to Contracting Office (WAWF Acceptor role) to LPO to Pay Office.

Performance Based Payments (PBP) are contract financing payments made after achievement of predetermined goals, such as performance objectives or defined events.

WAWF Performance Based Payment Document with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Performance Based Payment Document with an LPO in the workflow.

WAWF Performance Based Payment Document with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Performance Based Payment Document with NO LPO in the workflow.

Progress Payment Workflow and Routing CAPS-C | CAPS-W | IAPS-E | MOCAS | STANDARD FAR 32.5: Progress Payments Based on Costs
FAR 52.232-16: Progress Payments

Financing documents provide advance and interim financing for payments not associated with specific delivery of goods or services. The contract will contain specific payment clauses. After review, the Government may approve for a lesser amount.

Financing documents flow from the Vendor to the Contracting Office for acceptance, then to the Pay Office for processing. If the business process calls for it, the document has the ability to flow from Vendor to Inspector to Contracting Office (WAWF Acceptor role) to LPO to Pay Office.

Progress Payments are payments made based on the cost incurred by the contractor as work progresses under the contract. The Government assesses the contractor's progress on the contract through periodic reviews using the customary progress payment rate, cost base, and frequency of payments. The contractor may be eligible for post-payment reviews.

WAWF Progress Payment Request Document with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Progress Payment Request Document with an LPO in the workflow.

WAWF RProgress Payment Request Document with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Progress Payment Request Document with NO LPO in the workflow.


Document Entitlement Systems FAR Clause or Description
Cost Voucher Workflow and Routing CAPS-C | CAPS-W | EBS | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD FAR 52.216-7: Allowable Cost and Payment
FAR 52.216-13: Allowable Cost and Payment-Facilities
FAR 52.216-14: Allowable Cost and Payment-Facilities Use
FAR 52.232-7: Payments under Time-and-Materials and Labor-How Contracts

The Cost Voucher is used for fees and costs incurred during contract performance.

There may be multiple Interim vouchers preceding a Final voucher. There are two kinds of Interim vouchers:

  • Non-Direct Bill: The Non-Direct Bill is an interim voucher that is submitted to the DCAA Auditor for inspection before going to the Payment Office (via an LPO for One Pay, if required). The Service Approver/Acceptor does not take action.
  • Direct Bill: In some cases DCAA can grant Vendors authority to bill direct for interim vouchers and perform an audit only on the final payment. The Direct Bill is routed directly to the Payment Office (via an LPO for One Pay, if required).

Final Cost Voucher: The Service Approver/Acceptor takes action before it is routed to the Payment Office (via an LPO for One Pay if required). The DCAA Auditor may view the document, but has no role in processing it.

WAWF Cost Voucher Direct with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Direct with an LPO in the workflow.

WiRAPT Cost Voucher Direct with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Direct with NO LPO in the workflow.

WiRAPT Cost Voucher Final with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Final with an LPO in the workflow.

WAWF Cost Voucher Final with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Final with NO LPO in the workflow.

WAWF Cost Voucher Iterim with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Iterim with an LPO in the workflow.

WAWF Cost Voucher Iterim with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Iterim with NO LPO in the workflow.

Cost Voucher Shipbuilding Workflow and Routing NAVY ERP | One Pay | STANDARD

The Cost Voucher is used for fees and costs incurred during contract performance.

There may be multiple Interim vouchers preceding a Final voucher. There are two kinds of Interim vouchers:

  • Non-Direct Bill: The Non-Direct Bill is an interim voucher that is submitted to the DCAA Auditor for inspection before going to the Payment Office (via an LPO for One Pay, if required). The Service Approver/Acceptor does not take action.
  • Direct Bill: In some cases DCAA can grant Vendors authority to bill direct for interim vouchers and perform an audit only on the final payment. The Direct Bill is routed directly to the Payment Office (via an LPO for One Pay, if required).

Final Cost Voucher: The Service Approver/Acceptor takes action before it is routed to the Payment Office (via an LPO for One Pay if required). The DCAA Auditor may view the document, but has no role in processing it.

WAWF Cost Voucher Direct with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Direct with an LPO in the workflow.

WiRAPT Cost Voucher Direct with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Direct with NO LPO in the workflow.

WiRAPT Cost Voucher Final with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Final with an LPO in the workflow.

WAWF Cost Voucher Final with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Final with NO LPO in the workflow.

WAWF Cost Voucher Iterim with an LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Iterim with an LPO in the workflow.

WAWF Cost Voucher Iterim with NO LPO in the workflow

The graphic above provides a depiction of the workflow of a WAWF Cost Voucher Iterim with NO LPO in the workflow.

Grant Voucher Workflow and Routing CAPS-C | CAPS-W | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD DoDGARS 32.22: Payment
DoDGARS 33.21: Payment
DoDGARS 34.12: Payment

The Grant Voucher is used to request funds for the following vehicles:

  • Grants
  • Cooperative Agreements
  • TIA (Technology investment Agreements)
  • OT (Other Transactions)

These vehicles are non-procurement instruments. They are often research projects and are awarded to commercial organizations, nonprofit entities, and educational institutions.

Requests for payment are usually billed in several installments over a period of time (interim) and ends with a (final).

The Grantee (Vendor role in WAWF) populates the voucher from form SF270. WAWF passes it to the Grant Approver at the Post Award Office, then on to the Pay Office for processing.

WAWF Grant Voucher

The graphic above provides a depiction of the workflow of a WAWF Grant Voucher.

Non Procurement Instruments (NPI) Voucher Workflow and Routing CAPS-C | CAPS-W | IAPS-E | MOCAS | NAVY ERP | One Pay | STANDARD DoDGARS 32.22: Payment
DoDGARS 33.21: Payment
DoDGARS 34.12: Payment

The Non Procurement Instruments (NPI) Voucher is used to request funds for the following vehicles:

  • Grants
  • Cooperative Agreements
  • TIA (Technology investment Agreements)
  • OT (Other Transactions)

These vehicles are non-procurement instruments. They are often research projects and are awarded to commercial organizations, nonprofit entities, and educational institutions.

Requests for payment are usually billed in several installments over a period of time (interim) and ends with a (final).

The Grantee (Vendor role in WAWF) populates the voucher. WAWF passes it to the Grant Approver at the Post Award Office, then on to the Pay Office for processing.

WAWF Non Procurement Instruments (NPI) Voucher

The graphic above provides a depiction of the workflow of a WAWF Non Procurement Instruments (NPI) Voucher.

Miscellaneous Pay Voucher Workflow and Routing CAPS-W | IAPS-E | One Pay The Misc. Pay Voucher is a vehicle for Vendors and Government personnel who need to be reimbursed for miscellaneous payment expenditures, such as rewards, awards, fees, grants, honorariums, medical services, postage, training, and education expenses

The Misc. Pay Voucher is a vehicle for Vendors and Government personnel who need to be reimbursed for miscellaneous payment expenditures, such as rewards, awards, fees, grants, honorariums, medical services, postage, training, and education expenses. Only U.S. Dollar currency is accepted. Foreign currency is not accepted. The Misc. Pay Voucher flows from the Initiator (Vendor or the government) to the Acceptor, then to LPO (Local Processing Office) and Pay Office. The LPO plays a major role in the Misc. Pay Voucher.

  • The LPO may be required to enter accounting data into the Long Line of Accounting (LLA) form.
  • The LPO has the ability to break the Line Item into Sub-Line Items prior to certification.
  • The LPO and Pay Office have the capability in WAWF to recall the Misc. Pay Voucher so that the Vendor or Acceptor can correct and resubmit.

v Miscellaneous Payment Voucher for a Marine Corp workflow

The graphic above provides a depiction of the workflow of a WAWF Miscellaneous Payment Voucher for a Marine Corp workflow.

WAWF Miscellaneous Payment Voucher for a non Marine Corp workflow

The graphic above provides a depiction of the workflow of a WAWF Miscellaneous Payment Voucher for a non Marine Corp workflow.


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