WAWF - Misc Pay Initiator Role
 

As a Misc Pay Initiator, you can perform the following actions in WAWF:

  1. View documents and check their status
  2. Create Misc Pay Documents
  3. Recall documents you have submitted or worked on (if they have not been worked on further), make changes and resubmit them.
  4. Save Misc Pay Documents
  5. Work on Rejected Misc Pay Documents
  6. Work on CEFT Suspended Misc Pay Documents
  7. Void Misc Pay Documents

The Misc Pay Initiator role allows a WAWF government user or government support contractor to initiate a Miscellaneous Pay claim (access request process remains same requiring 2875).

Access is limited to Misc Pay creation only.

A link is provided to the Office/DoDAAC cross-walk to help facilitate the data entry requirements for the Misc Pay transaction, e.g., routing DoDAACs and AAI data.


WAWF Misc Pay Initiator create document.


The Miscellaneous Payment Voucher is a vehicle for Government personnel who need to be reimbursed for Miscellaneous Payment expenditures.

A Miscellaneous Payment Voucher may be initiated by a Government Acceptor Initiator on behalf of a federal or non-federal entity for personal reimbursements and miscellaneous payments, such as rewards, awards, fees, grants, honorariums, medical services, postage, training, and education expenses.

Creation of a Miscellaneous Payment Voucher on behalf of a non-federal entity may ONLY be created for the CAPS-W or One Pay Entitlement Systems.

The information you need to complete a document in WAWF comes from your contract and your knowledge of the applicable business processes.

If you already complete paper-based documents, you'll find that completing a document in WAWF doesn't require any new or different information.

WAWF routes documents electronically using the location codes so make sure the information is correct according to the latest contract information.

In some cases your contract may require you to complete one or more of the optional location code fields.

The Misc Pay Initiator selects the Create Document link from the Misc Pay Initiator dropdown menu to create a Misc Pay Document in the WAWF web application.

The Misc Pay Initiator can only create a Misc Pay Document in the WAWF Application.


Document Demo Doc Last Updated Notes
Misc Pay Document (with CAGE) Misc Pay Initiator Create Misc Pay Document with CAGE Misc Pay Initiator Create Misc Pay Document with CAGE December 2017 This is a demonstration of a Misc Pay Initiator creating a Miscellaneous Pay Voucher for CAGE Code. This includes step by step information on the creation and navigation through the module.
Misc Pay Document (Federal SSN) Misc Pay Initiator Create Federal SSN Misc Pay Document Misc Pay Initiator Create Federal SSN Misc Pay Document December 2017 This is a demonstration of a Misc Pay Initiator creating a Miscellaneous Pay Voucher for Federal Entity. This includes step by step information on the creation and navigation through the module.
Misc Pay Document (Non-Federal EIN) Misc Pay Initiator Create Non-Federal EIN Misc Pay Document Misc Pay Initiator Create Non-Federal EIN Misc Pay Document December 2017 This is a demonstration of a Misc Pay Initiator creating a Miscellaneous Pay Voucher for Non-Federal Entity:Non-SAM-Business (EIN). This includes step by step information on the creation and navigation through the module.
Misc Pay Document (Non-Federal SSN) Misc Pay Initiator Create Non-Federal SSN Misc Pay Document Misc Pay Initiator Create Non-Federal SSN Misc Pay Document December 2017 This is a demonstration of a Misc Pay Initiator creating a Miscellaneous Pay Voucher for Non-Federal Entity:Non-SAM-Individual (SSN). This includes step by step information on the creation and navigation

WAWF Misc Pay Initiator working folders.


Each folder gives you access to online forms and pages (called screens).


The Misc Pay Initiator selects the Government dropdown menu to view what Folders are available to them.


WAWF Folders have a 2 step process:

1. Enter in Search information to limit the number of records brought back in the folder.

NOTE: The more information entered on the search page, the easier it is to find a specific record.


Search Folder Page

The Search Page allows you to enter in search information for displaying specific records inside WAWF.

2. Select the Submit Button on the search page, and you will be taken to the Folder's results page with the list of records returned. See Below:

Create Document

Click this Link to create a Document in WAWF.


Document History Folder

A Link will be available to search for and view WAWF Documents with a matching Misc Pay Initiator DoDAAC or matching the Misc Pay Initiator Userid which have been worked.

The "Access History Folder by DoDAAC" and "Access History Folder by User" submenus provide access to the History Folders.

  • The History Folder by DoDAAC contains all documents that have been worked on (or created) by Misc Pay Initiators in your DoDAAC.
  • The History Folder by User contains all documents that have been worked on (or created) by you.

NOTE: The two history folders are identical except for the documents they contain.


From this folder, you can:

  1. View documents you've worked on and check their status by clicking on the Shipment Number link in the Shipment Number column or Invoice Number link in the Invoice Number column.
  2. Void documents you've created (if the next workflow user has not taken action) by clicking on the "V" link in the Void column.
  3. Recall documents you have created or submitted (if the next workflow user has not taken action), make changes, and resubmit them by clicking on the "R" link in the Recall / Correct column.
  4. View contract data from EDA by clicking the Contract Number link in the Contract Number column.

Rejected Transactions Folder

A Link will be available to search for and work WAWF Documents which have been rejected back to you for corrections.

The Misc Pay Initiator's Rejected Transaction Folder contains all Misc Pay documents rejected by another government official. From here you can:

  1. Resubmit the document
  2. Use the Save and Continue button to save the document before resubmitting it.
  3. Change the DoDAACs on the document when resubmitting.
  4. Void the document.
  5. View EDA Contract Information associated with the documents in the folder by clicking on the Contract Number link.

NOTE: You can view the "Reject Reason" in the last column.

Suspended CEFT Transactions Folder

A Link will be available to search for and work WAWF Documents which have been suspended because of information from CEFT.

Select the Submit Button on the search page, and you will be taken to the Folder's results page with the list of records returned. See Below:

The Misc Pay Initiator's Suspended CEFT Transactions Folder contains documents that have been suspended due to missing CEFT Payee data. From here you can:

  1. Reprocess Misc Pay Invoice through CEFT by clicking the Reprocess Invoice? link.
  2. Use the Save and Continue button to save the document again before submitting it.
  3. Purge Saved Documents to go back to the original before it was saved by a Misc Pay Initiator.
  4. Void the document.

Saved Documents Folder

A Link will be available to search for Draft Misc Pay Documents which have been saved by a Misc Pay Initiator but are not yet submitted into the WAWF Application.

Select the Submit Button on the search page, and you will be taken to the Folder's results page with the list of records returned. See Below:


The Misc Pay Initiator's Saved Documents Folder contains all documents that have been saved by the Misc Pay Initiators. From here you can:

  1. Continue working the document by clicking the Shipment Number or Invoice Number link.
  2. Use the Save and Continue button to save the document again before submitting it.
  3. Purge Saved Documents to go back to the original before it was saved by an Misc Pay Initiator.

5.6.0 Release

The purpose of this ECP was to modify the current IAPS-E Pseudo PIIN construct to the following:

  • Pos 1-6: Acceptor DoDAAC
  • Pos 7: Last digit of Calendar Year
  • Pos 8-10: Julian Date
  • Pos 11: Document Type (constant “W”)
  • Pos 12- 15: Miscellaneous Pay Type Code
  • Pos 16-18: Serial Number

This will be a unique WAWF generated and assigned number. The logic to generate the number is similar to the logic to generate the number at Pos 15-17 of a Misc. Pay Control Number for non-IAPS Pay system.


IAPS-E Misc. Pay Pseudo PIIN Demo:

Document Demo Doc Last Updated Notes
IAPS-E Misc. Pay Pseudo PIIN IAPS-E Misc. Pay Pseudo PIIN IAPS-E Misc. Pay Pseudo PIIN August 2014 This overview of ECP0759 describes the changes to the IAPS Pseudo PIN construct.

5.11.0 Release

The purpose of this ECP was to modify the WAWF system for invoices associated with WAWF Misc Pay, to permit the ‘Invoice Date’ and ‘Invoice Received Date’ fields to be editable.

Auto population of the current date in these fields will remain, however, in the circumstance where the invoice is aged the users will have the ability to edit these fields.

A message will be displayed informing the user of the dates defaulting to the current system date.

This update applies to government users only (Acceptor and Misc Pay Initiator) for all Misc Pay workflows.


Misc. Pay Editable Date Fields Demo:

Document Demo Doc Last Updated Notes
Misc. Pay Editable Date Fields Misc. Pay Editable Date Fields Misc. Pay Editable Date Fields December 2017 This is an overview of the Misc. Pay Editable Date Fields. This ECP only applies to government users (Acceptor and Misc Pay Initiator) for all Misc Pay workflows.