Voiding Documents
 

A document can be voided from within either the History folder or the Rejected Documents folder of the document Creator. A document can be voided by anyone within the organization, authorized by his/her level of access, to work on documents.

All Vendor created documents are voidable if the status of the document is:

  • Submitted
  • Rejected
  • Transdoc Required
  • Received

The following exceptions apply to the above:

  1. Receiving Reports/Reparables Receiving Reports
    • If a Receiving Report in a submitted status is submitted with a Ship To location code that is signed up for Standard By Shipment workflow extracts, the document is not voidable.
    • Void, Void and Replacement will not be available for the "Spawned" Property Transfer document.
    • Void, Void and Replacement will not be available for the associated Property Transfer document.
    • If the document is in a Navy-In Process status, the document is not voidable.
  2. Standalone Invoices/Invoice Fast Pay/Cost Voucher Final
    • If a document is in a submitted status and an LPO is within the workflow, the document is not Voidable.
  3. Combo/Reparable Combo documents
    • Void, Void and Replacement will be attempted for both documents. WAWF will void whichever document is ‘Voidable’, and generate an appropriate message related to the document that was not voided.
    • Void, Void and Replacement will not be available for the associated Property Transfer Document.
  4. Performance Based Payment/Commercial Item Financing/Progress Payment Request/Cost Voucher Final
    • If a Performance Based Payment or Commercial Item Financing document is in a submitted status and is submitted with a Contracting Officer location code that is signed up for Standard Pay Request workflow extracts, the document is not voidable.
    • If the document is in a Navy-In Process status, the document is not voidable.