A document can be voided from within either the History folder or the Rejected Documents folder of the document Creator. A document can be voided by anyone within the organization, authorized by his/her level of access, to work on documents.
All Vendor created documents are voidable if the status of the document is:
- Submitted
- Rejected
- Transdoc Required
- Received
The following exceptions apply to the above:
- Receiving Reports/Reparables Receiving Reports
- If a Receiving Report in a submitted status is submitted with a Ship To location code that is signed up for Standard By Shipment workflow extracts, the document is not voidable.
- Void, Void and Replacement will not be available for the "Spawned" Property Transfer document.
- Void, Void and Replacement will not be available for the associated Property Transfer document.
- If the document is in a Navy-In Process status, the document is not voidable.
- Standalone Invoices/Invoice Fast Pay/Cost Voucher Final
- If a document is in a submitted status and an LPO is within the workflow, the document is not Voidable.
- Combo/Reparable Combo documents
- Void, Void and Replacement will be attempted for both documents. WAWF will void whichever document is ‘Voidable’, and generate an appropriate message related to the document that was not voided.
- Void, Void and Replacement will not be available for the associated Property Transfer Document.
- Performance Based Payment/Commercial Item Financing/Progress Payment Request/Cost Voucher Final
- If a Performance Based Payment or Commercial Item Financing document is in a submitted status and is submitted with a Contracting Officer location code that is signed up for Standard Pay Request workflow extracts, the document is not voidable.
- If the document is in a Navy-In Process status, the document is not voidable.