WAWF is an intermediate step in the life cycle of government contracts for goods and services. Since payment is the ultimate goal of the Vendor, WAWF has been designed to work with the primary DoD Payment Systems. However, to fully implement the goals of paperless contracting, WAWF uses EDI transaction sets to interface with the Payment Systems.
The payment systems that are electronically interfaced to WAWF via EDI are:
- MOCAS - Mechanization of Contract Administration System (DCMA)
- EBS - Enterprise Business Systems (DLA)
- ONE-PAY - Payment module of the Standard Accounting and Receiving System (Navy)
- CAPS - Computerized Accounts Payable System (Army/Marines/DFAS) (CAPS-W only at this time)
- Navy ERP - Navy Enterprise Resource Planning
Payment-related data is passed from WAWF to the specified Pay System via the GEX. For this reason, all Pay Office DoDAACs used in WAWF must also be tied to a valid Pay System. For those Pay Systems receiving WAWF documents via EDI, WAWF creates EDI transactions in its UDF (User Defined File) structure, and sends the transactions to GEX. GEX translates that data into the required format, and transmits the transaction to the appropriate Pay System. Once the EDI transaction is created within WAWF, the source document may not be voided, recalled, or otherwise acted on. However, for purposes of rejection, the Pay Office may recall a processed document for a period of 30 days following document processing by WAWF.