WAWF - Inspector/Field Inspector Roles
 

As an Inspector, you can perform many actions in WAWF. You can:

  1. Inspect documents
  2. Place documents on hold
  3. View documents and check their status
  4. Create Receiving Reports *
  5. Correct and resubmit Receiving Reports you have submitted that have been rejected *
  6. Void Receiving Reports you have submitted (in some cases) *
  7. Recall documents you have submitted or worked on (if they have not been worked on further), make changes and resubmit them.
* These actions apply only to Inspectors who are authorized to create Receiving Reports.

The government inspector is a user who inspects the quality of goods or services on behalf of the government. May be a Quality Assurance Evaluator (QAE) for the requiring activity. The Inspector role is mandatory on certain documents in WAWF, and optional on other documents. Inspectors digitally sign the WAWF documents after inspection. Inspectors may reject the document back to the Vendor.


 Inspector as part of the WAWF Workflow

The graphic provides a depiction of the general WAWF functionality. It portrays different ways Vendors interact with WAWF via Web, FTP, or EDI (all EDI transactions are done through GEX - Global Exchange Services). It also shows how government officials including Inspector, Acceptor, Reviewer, Approver, LPO Reviewer, LPO, and Pay Official interact with WAWF. In addition, it shows the interactions between WAWF and SAM, DAASC, EDA, Accounting Systems, Logistic Systems, UID Registry, Property System, and the Entitlement Systems.


WAWF Inspector create document.


The Receiving Report (also called a Stand-Alone Receiving Report or Materially Inspected Receiving Report MIRR) is created in WAWF to submit the same information that would otherwise be submitted in a paper DD250, DD1155 or SF1449.

The Acceptor must submit a Receiving Report within five (5) working days of receipt of any item, unless prohibited to do so by the contract.

The information you need to complete a document in WAWF comes from your contract and your knowledge of the applicable business processes.

If you already complete paper-based documents, you'll find that completing a document in WAWF doesn't require any new or different information.

WAWF routes documents electronically using the location codes so make sure the information is correct according to the latest contract information.

In some cases your contract may require you to complete one or more of the optional location code fields.

The Government Inspector selects the Create Document link from the Inspector dropdown menu to create Receiving Report Documents in the WAWF web application

WAWF supports the following documents being created by the Government Inspector

Document Demo Doc Last Updated Notes
Receiving Report Government Create Receiving Report Document Government Create Receiving Report Document February 2017 This is an overview for an Inspector creating a Receiving Report. This includes application navigation, default document types and the role of an Inspector.
Receiving Report from Template Government Create Receiving Report From Template Document Government Create Receiving Report From Template Document February 2017 This is an overview for an Acceptor or Inspector creating a Receiving Report from a Template. This includes application navigation, template information and the pages that will be displayed.
Receiving Report from Invoice Government Create Receiving Report Document from Invoice Government Create Receiving Report Document from Invoice February 2017 This is an overview for an Acceptor or Inspector creating a Receiving Report from a Template. This includes application navigation, template information and the pages that will be displayed.
Micro-Purchase Card Receiving Report Government Create Micro-Purchase Card Receiving Report Document Government Create Micro-Purchase Card Receiving Report Document February 2017 This is an overview of an Inspector creating a Micro-Purchase Receiving Report. This includes information on Receiving Reports, the meaning of Micro-purchase and application navigation.

Document Demo Doc Last Updated Notes
Inspection Of a WAWF CI2N1 Document Inspection of a WAWF CI2N1 Document Overview Inspection of a WAWF CI2N1 Document Overview February 2017 This is an overview of an Inspector inspecting an Invoice 2-in-1. This includes folder navigation and an explanation of the links.
Inspection Of a WAWF CICON Document Inspection of a WAWF CICON Document Overview Inspection of a WAWF CICON Document Overview February 2017 This is an overview of an Inspector inspecting a Construction Payment Invoice. This includes folder navigation and an explanation of the links.
Inspection Of a WAWF CIF Document Inspection of a WAWF CIF Document Overview Inspection of a WAWF CIF Document Overview February 2017 This is an overview of an Inspector inspecting a Commercial Item Financing. This includes folder navigation and an explanation of the links.
Inspection Of a WAWF Energy Receiving Report Document Inspection of a WAWF Energy Receiving Report Document Overview Inspection of a WAWF Energy Receiving Report Document Overview February 2017 This is an overview of an Inspector inspecting an Energy Receiving Report. This includes folder navigation and an explanation of the links.
Inspection Of a WAWF NAVCON Document Inspection of a WAWF NAVCON Document Overview Inspection of a WAWF Document Overview February 2017 This is an overview of an Inspector inspecting a Navy Construction/Facilities Management Invoice. This includes folder navigation and an explanation of the links.
Inspection Of a WAWF NSI Document Inspection of a WAWF NSI Document Overview Inspection of a WAWF NSI Document Overview February 2017 This is an overview of an Inspector inspecting a Navy Shipbuilding Invoice. This includes folder navigation and an explanation of the links.
Inspection Of a WAWF PBP Document Inspection of a WAWF PBP Document Overview Inspection of a WAWF PBP Document Overview February 2017 This is an overview of an Inspector inspecting a Performance Based Payment. This includes folder navigation and an explanation of the links.
Inspection Of a WAWF PPR Document Inspection of a WAWF PPR Document Overview Inspection of a WAWF PPR Document Overview February 2017 This is an overview of an Inspector inspecting a Progress Payment. This includes navigation to the Inspection Folder and the required fields.
Inspection Of a WAWF Receiving Report and COMBO Document Inspection of a WAWF Receiving Report and COMBO Document Overview Inspection of a WAWF Receiving Report and COMBO Document Overview February 2017 This is an overview of an Inspector inspecting a Receiving Report and Invoice/Receiving Report (Combo). This includes information on search criteria and required fields.
Inspection Of a WAWF Corrected Receiving Report Document Inspection of a WAWF Corrected Receiving Report Document Overview Inspection of a WAWF Corrected Receiving Report Document Overview April 2020 This is an overview of an Inspector inspecting a Corrected Receiving Report. This includes information on search criteria and required fields.
Inspection Of a WAWF Reparables Receiving Report and COMBO Document Inspection of a WAWF Reparables Receiving Report and COMBO Document Overview Inspection of a WAWF Reparables Receiving Report and COMBO Document Overview February 2017 This is an overview of an Inspector inspecting a Reparables Receiving Report and Invoice/Reparables Receiving Report (Rcombo).
Inspection Of a WAWF TELECOM Contractual Document Inspection of a WAWF TELECOM  Contractual Inspection of a WAWF TELECOM  Contractual February 2017 This is an overview of an Inspector inspecting a Telecom Invoice that is contractual.
Inspection Of a WAWF TELECOM Non-Contractual Document Inspection of a WAWF TELECOM  Non-Contractual Inspection of a WAWF TELECOM  Non-Contractual February 2017 This is an overview of an Inspector inspecting a Telecom Invoice that is non-contractual.
Adding an Embedded UID Item on a Reparables Receiving Report Add Embedded UID Item on RRR Overview Add Embedded UID Item on RRR Overview February 2017 This is a demonstration for reporting embedded items on a Reparables Receiving Report and Reparables COMBO. This demo explains the purpose of embedded items and Reparables Receiving Report and Reparables COMBO. It also describes the options/actions the user has.
Separation of Duties Separation of Duties Overview Separation of Duties  Overview March 2013 This overview of ECP0717 describes the changes in the Separation of Duties.

WAWF Inspector working folders.


Folders Available to the Inspector

The inspector selects the Government dropdown menu to view what Folders are available to them:


WAWF Folders have a 2 step process:

1. Enter in Search information to limit the number of records brought back in the folder.

NOTE: The more information entered on the search page, the easier it is to find a specific record.


Search Folder Page

The Search Page allows you to enter in search information for displaying specific records inside WAWF.

2. Select the Submit Button on the search page, and you will be taken to the Folder's results page with the list of records returned. See Below:

Inspector

Government Inspector. The Government dropdown will be displayed when a WAWF Government user cursors over the Government Link. If the WAWF user clicks on the Government Link, the Government dropdown will be displayed as links on the page. This dropdown is used by WAWF Government users to create, work, and view all of their WAWF Documents.


Create Document

Click this Link to create a Document in WAWF.


Inspection Folder

A Link will be available to search for and work WAWF Documents which are ready for Inspection.

The Inspection Folder contains all documents that are ready for inspection within the DoDAAC you selected. From here you can

  1. View document information.
  2. Submit inspection approval, rejection, or recommendation.
  3. Place Documents on hold (H).

NOTE: You can open a document by clicking the Shipment Number or Invoice Number

Document History Folder

A Link will be available to search for and view WAWF Documents with a matching Inspector DoDAAC or matching Inspector Userid which have been worked.

The "Access History Folder by DoDAAC" and "Access History Folder by User" submenus provide access to the History Folders.

  • The Inspection History Folder by DoDAAC contains all documents that have been worked on (or created) by Inspectors in your DoDAAC.
  • The Inspection History Folder by User contains all documents that have been worked on (or created) by you.

NOTE: The two history folders are identical except for the documents they contain.


From this folder, you can:

  1. View documents you've worked on and check their status by clicking on the Shipment Number link in the Shipment Number column or Invoice Number link in the Invoice Number column.
  2. Void documents you've created (if the next workflow user has not taken action) by clicking on the "V" link in the Void column.
  3. Recall Receiving Reports you have created or submitted (if the next workflow user has not taken action), make changes, and resubmit them by clicking on the "R" link in the Recall / Correct column.
  4. Recall documents you have inspected, make changes, then resubmit them by clicking on the "R" link in the Recall / Correct column.
  5. View contract data from EDA by clicking the Contract Number link in the Contract Number column.

Hold Folder

A Link will be available to search for and work WAWF Documents which have been placed on Hold by a Government Inspector.

Recall Action Required Folder

A Link will be available to search for and work WAWF Documents which require action on your part.

The Inspector's Recall Action Required Folder contains all documents that have been made available for recall to the inspector. From here you can:

  1. View document information by clicking on the Shipment Number link.
  2. Recall the document and Submit inspection approval, rejection, or recommendation.
  3. Use the Save and Continue button to save the document before resubmitting it.
  4. Purge any saved documents in the folder.
  5. View EDA Contract Information associated with the documents in the folder by clicking on the Contract Number link.

Rejected Transactions Folder

A Link will be available to search for and work WAWF Documents which have been rejected back to you for corrections.

The Inspector's Inspection Rejected Transaction Folder contains all documents that have been rejected back to the inspector. From here you can:

  1. Resubmit the document for inspection approval, rejection, or recommendation.
  2. Use the Save and Continue button to save the document before resubmitting it.
  3. Change the DoDAACs on the document when resubmitting.
  4. Void the document.
  5. View EDA Contract Information associated with the documents in the folder by clicking on the Contract Number link.

Saved Documents Folder

A Link will be available to search for Draft Documents which have been saved by an inspector but are not yet submitted into the WAWF Application as Inspected.

The Inspector's Saved Documents Folder contains all documents that have been saved by the inspectors. From here you can:

  1. Continue working the document for inspection approval, rejection, or recommendation by clicking the Shipment Number link.
  2. Use the Save and Continue button to save the document again before submitting it.
  3. Purge Saved Documents to go back to the original before it was saved by an inspector.

PureEdge Folder

A Link will be available to search for WAWF Documents created prior to WAWF 3.0.0 using the PureEdge UWI Viewer. These documents are all in Readonly mode.


The Field Inspector Role is incorporated into the normal WAWF workflow process for the Navy Construction/Facilities Management Invoice.

The Field Inspector is permitted to perform the following:

  1. A pre-inspection of documents
  2. Place documents on hold
  3. View documents and check their status
  4. Recall documents you have worked on (if they have not been worked on further), make changes and resubmit them.

The Navy Construction/Facilities Management Invoice is referred to as NAVCON in the "type" column of the Inspection Folder and is accessed by the Invoice Number.

The Invoice Received Date in red indicates the document has a higher priority and should be worked first.


The government field inspector is incorporated into the normal WAWF workflow process for the Navy Construction/Facilities Management Invoice.

To submit the pre-inspection results, you must scroll down to the bottom of the Header page to access the "ACTION" section. The actions taken to complete the pre-inspection process are:

  1. Select the "Work Conforms to Invoice" or "Work Does Not Conform to Invoice" checkbox.
  2. The system auto-populates the Pre-Inspection Date.
  3. The system auto-populates the Pre-Inspection Signature date.
  4. As the final step, click the "Signature" button.

NOTE: If you select "Work Does Not Conform to Invoice", you MUST provide a comment on the Miscellaneous Item page.


A success screen will confirm that your pre-inspection has been processed.

Automatic e-mails are sent to the involved organizational addresses.

The document you just pre-inspected will now be displayed in the Field Inspector History Folders with a status of "Pre-Inspected."


NOTE: Navy Construction / Facilities Management Invoices are currently the only document type which utilizes Field Inspections.


WAWF Field Inspector working folders.


-The field inspector selects the Government dropdown menu to view what Folders are available to them.


WAWF Folders have a 2 step process

1. Enter in Search information to limit the number of records brought back in the folder.

NOTE: The more information entered on the search page, the easier it is to find a specific record.

Search Folder Page

The Search Page allows you to enter in search information for displaying specific records inside WAWF.

2. Select the Submit Button on the search page, and you will be taken to the Folder's results page with the list of records returned. See Below:

Field Inspector

Government Field Inspector. The Field Inspector Role is incorporated into the normal WAWF workflow process for the Navy Construction/Facilities Management Invoice. The Field Inspector is permitted to perform a pre-inspection as well as hold and recall.


Create Document

Click this Link to create a Document in WAWF.


Inspection Folder

A Link will be available to search for and work WAWF Documents which are ready for Field Inspection.

The Field Inspection Folder contains all NAVCON documents that are ready for field inspection within the DoDAAC you selected. From here you can:

  1. View document information.
  2. Submit field inspection approval, rejection, or recommendation.
  3. Place Documents on hold (H).

NOTE: You can open a document by clicking the Invoice Number

Document History Folder

A Link will be available to search for and view WAWF Documents with a matching Field Inspector DoDAAC or matching Field Inspector Userid which have been worked.

The "Access History Folder by DoDAAC" and "Access History Folder by User" submenus provide access to the History Folders.

  • The Field Inspector History Folder by DoDAAC contains all documents that have been worked on by Field Inspectors in your DoDAAC.
  • The Field Inspector History Folder by User contains all documents that have been worked on by you.

Note: The two history folders are identical except for the documents they contain.


From this folder, you can:

  1. View documents you've worked on and check their status by clicking on the Invoice Number link in the Invoice Number column.
  2. Recall documents you have pre-inspected, make changes, then resubmit them by clicking on the "R" link in the Recall / Correct column.
  3. View contract data from EDA by clicking the Contract Number link in the Contract Number column.

Hold Folder

A Link will be available to search for and work WAWF Documents which have been placed on Hold by a Government Field Inspector.


5.7.0 Release

The purpose of this ECP was to provide a PDS Data Feed which requires changes in both WAWF and EDA:

  • EDA will create a data feed to WAWF with all available contract data for pre-pop use on all documents.
  • This Data Feed will be available through a web service.

WAWF will accept the additional data from EDA.

WAWF will be able to choose which data elements it needs to pre-populate from the increased contract data.

WAWF will be able to access the additional data elements for future enhancements.

Vendors will be able to access the PDS data web service by using their WAWF system to system credentials.


PDS Data Feed Demo:

Document Demo Doc Last Updated Notes
PDS Data Feed PDS Data Feed PDS Data Feed April 2015 This is an overview of the changes made to the PDS Data Feed. This includes the necessary information in order to call the EDA Web Service to retrieve the PDS XML.

5.8.0 Release

The purpose of this ECP was to add a new parameter that increases the maximum attachment file size to 20 MB for the following document types:

  • Energy Receiving Report
  • Energy Commercial Invoice
  • Energy Price Corrected Invoice
  • Energy COMBO

All documents other than DLA Energy related documents will retain the 5 MB file size limit.


Increase the Size of Single File That Can Be Attached to Energy Doc Demo:

Document Demo Doc Last Updated Notes
Increase the Size of Single File That Can Be Attached to Energy Doc Increase the Size of Single File That Can Be Attached to Energy Doc Increase the Size of Single File That Can Be Attached to Energy Doc November 2015 This is an overview of the changes made to increase the size of single file that can be attached to the Energy Document. The new maximum attachment file size is now 20MB.

The purpose of this ECP was to provide a new document save parameter that is applicable to Vendor create of DLA Energy documents. This separate parameter will initially be set to 30 days.

This applies to the following document types:

  • Energy Receiving Report
  • Energy Commercial Invoice
  • Energy Price Corrected Invoice
  • Energy COMBO

All documents, other than DLA Energy related documents, will remain with the currently set 7 day parameter for saved documents.

All government actions for DLA Energy roles will remain with the currently set 7 day parameter for saved documents.


Increase Number of Days a Document Can Be Saved Demo:

Document Demo Doc Last Updated Notes
Increase Number of Days a Document Can Be Saved Increase Number of Days a Document Can Be Saved Increase Number of Days a Document Can Be Saved November 2015 This is an overview of the increased number of days a document can be saved. The purpose of this ECP was to provide a new document save parameter that is applicable to Vendor create of DLA Energy documents.

5.9.0 Release

The purpose of this ECP was to modify the Source/Source Energy Receiving Report to have two date fields on inspection: Inspection Date and Acceptance Date. Both of these fields are required and the extracts will not change.


DLA-E Receiving Reports for S/S Transactions Demo:

Document Demo Doc Last Updated Notes
DLA-E Receiving Reports for S/S Transactions DLA-E Receiving Reports for S/S Transactions DLA-E Receiving Reports for S/S Transactions June 2016 This is an overview of the DLA e-Receiving Reports for S/S Transactions. The purposed of this ECP was to modify the Source/Source Energy Receiving Report to have two date fields on inspection. These date fields include the inspection date and the acceptance date.