As an Inspector, you can perform many actions in WAWF. You can:

1. Inspect documents
2. Place documents on hold
3. View documents and check their status
4. Create Receiving Reports *
5. Correct and resubmit Receiving Reports you have submitted that have been rejected *
6. Void Receiving Reports you have submitted (in some cases) *
7. Recall documents you have submitted or worked on (if they have not been worked on further), make changes and resubmit them.

* These actions apply only to Inspectors who are authorized to create Receiving Reports.

The government inspector is a user who inspects the quality of goods or services on behalf of the government. May be a Quality Assurance Evaluator (QAE) for the requiring activity. The Inspector role is mandatory on certain documents in WAWF, and optional on other documents. Inspectors digitally sign the WAWF documents after inspection. Inspectors may reject the document back to the Vendor.

The graphic provides a depiction of the general WAWF functionality. It portrays different ways Vendors interact with WAWF via Web, FTP, or EDI (all EDI transactions are done through GEX - Global Exchange Services). It also shows how government officials including Inspector, Acceptor, Reviewer, Approver, LPO Reviewer, LPO, and Pay Official interact with WAWF. In addition, it shows the interactions between WAWF and SAM, DAASC, EDA, Accounting Systems, Logistic Systems, UID Registry, Property System, and the Entitlement Systems.

The Receiving Report (also called a Stand-Alone Receiving Report or Materially Inspected Receiving Report MIRR) is created in WAWF to submit the same information that would otherwise be submitted in a paper DD250, DD1155 or SF1449.

The Acceptor must submit a Receiving Report within five (5) working days of receipt of any item, unless prohibited to do so by the contract.

The information you need to complete a document in WAWF comes from your contract and your knowledge of the applicable business processes.

If you already complete paper-based documents, you'll find that completing a document in WAWF doesn't require any new or different information.

WAWF routes documents electronically using the location codes so make sure the information is correct according to the latest contract information.

In some cases your contract may require you to complete one or more of the optional location code fields.

The Government Inspector selects the Create Document link from the Inspector dropdown menu to create Receiving Report Documents in the WAWF web application

WAWF supports the following documents being created by the Government Inspector

Folders Available to the Inspector

The inspector selects the Government dropdown menu to view what Folders are available to them:

WAWF Folders have a 2 step process:

1. Enter in Search information to limit the number of records brought back in the folder.

NOTE: The more information entered on the search page, the easier it is to find a specific record.

Search Folder Page

The Search Page allows you to enter in search information for displaying specific records inside WAWF.

2. Select the Submit Button on the search page, and you will be taken to the Folder's results page with the list of records returned. See Below:

Inspector

Government Inspector. The Government dropdown will be displayed when a WAWF Government user cursors over the Government Link. If the WAWF user clicks on the Government Link, the Government dropdown will be displayed as links on the page. This dropdown is used by WAWF Government users to create, work, and view all of their WAWF Documents.

Create Document

Click this Link to create a Document in WAWF.

Inspection Folder

A Link will be available to search for and work WAWF Documents which are ready for Inspection.

The Inspection Folder contains all documents that are ready for inspection within the DoDAAC you selected. From here you can

1. View document information.
2. Submit inspection approval, rejection, or recommendation.
3. Place Documents on hold (H).

NOTE: You can open a document by clicking the Shipment Number or Invoice Number

Document History Folder

A Link will be available to search for and view WAWF Documents with a matching Inspector DoDAAC or matching Inspector Userid which have been worked.

The "Access History Folder by DoDAAC" and "Access History Folder by User" submenus provide access to the History Folders.

• The Inspection History Folder by DoDAAC contains all documents that have been worked on (or created) by Inspectors in your DoDAAC.
• The Inspection History Folder by User contains all documents that have been worked on (or created) by you.

NOTE: The two history folders are identical except for the documents they contain.

From this folder, you can:

1. View documents you've worked on and check their status by clicking on the Shipment Number link in the Shipment Number column or Invoice Number link in the Invoice Number column.
2. Void documents you've created (if the next workflow user has not taken action) by clicking on the "V" link in the Void column.
3. Recall Receiving Reports you have created or submitted (if the next workflow user has not taken action), make changes, and resubmit them by clicking on the "R" link in the Recall / Correct column.
4. Recall documents you have inspected, make changes, then resubmit them by clicking on the "R" link in the Recall / Correct column.
5. View contract data from EDA by clicking the Contract Number link in the Contract Number column.

Hold Folder

A Link will be available to search for and work WAWF Documents which have been placed on Hold by a Government Inspector.

Recall Action Required Folder

A Link will be available to search for and work WAWF Documents which require action on your part.

The Inspector's Recall Action Required Folder contains all documents that have been made available for recall to the inspector. From here you can:

1. View document information by clicking on the Shipment Number link.
2. Recall the document and Submit inspection approval, rejection, or recommendation.
3. Use the Save and Continue button to save the document before resubmitting it.
4. Purge any saved documents in the folder.
5. View EDA Contract Information associated with the documents in the folder by clicking on the Contract Number link.

Rejected Transactions Folder

A Link will be available to search for and work WAWF Documents which have been rejected back to you for corrections.

The Inspector's Inspection Rejected Transaction Folder contains all documents that have been rejected back to the inspector. From here you can:

1. Resubmit the document for inspection approval, rejection, or recommendation.
2. Use the Save and Continue button to save the document before resubmitting it.
3. Change the DoDAACs on the document when resubmitting.
4. Void the document.
5. View EDA Contract Information associated with the documents in the folder by clicking on the Contract Number link.

Saved Documents Folder

A Link will be available to search for Draft Documents which have been saved by an inspector but are not yet submitted into the WAWF Application as Inspected.

The Inspector's Saved Documents Folder contains all documents that have been saved by the inspectors. From here you can:

1. Continue working the document for inspection approval, rejection, or recommendation by clicking the Shipment Number link.
2. Use the Save and Continue button to save the document again before submitting it.
3. Purge Saved Documents to go back to the original before it was saved by an inspector.

PureEdge Folder

A Link will be available to search for WAWF Documents created prior to WAWF 3.0.0 using the PureEdge UWI Viewer. These documents are all in Readonly mode.

The Field Inspector Role is incorporated into the normal WAWF workflow process for the Navy Construction/Facilities Management Invoice and Construction and Facilities Management Invoice.

The Field Inspector is permitted to perform the following:

1. A pre-inspection of documents
2. Place documents on hold
3. View documents and check their status
4. Recall documents you have worked on (if they have not been worked on further), make changes and resubmit them.

The Navy Construction/Facilities Management Invoice is referred to as NAVCON in the "type" column of the Inspection Folder and is accessed by the Invoice Number.

The Invoice Received Date in red indicates the document has a higher priority and should be worked first.

The government field inspector is incorporated into the normal WAWF workflow process for the Navy Construction/Facilities Management Invoice and Construction and Facilities Management Invoice.

To submit the pre-inspection results, you must scroll down to the bottom of the Header page to access the "ACTION" section. The actions taken to complete the pre-inspection process are:

1. Select the "Work Conforms to Invoice" or "Work Does Not Conform to Invoice" checkbox.
2. The system auto-populates the Pre-Inspection Date.
3. The system auto-populates the Pre-Inspection Signature date.
4. As the final step, click the "Signature" button.

NOTE: If you select "Work Does Not Conform to Invoice", you MUST provide a comment on the Miscellaneous Item page.

A success screen will confirm that your pre-inspection has been processed.

Automatic e-mails are sent to the involved organizational addresses.

The document you just pre-inspected will now be displayed in the Field Inspector History Folders with a status of "Pre-Inspected."

NOTE: Navy Construction / Facilities Management Invoices and Construction and Facilities Management Invoice are currently the only document types which utilizes Field Inspections.

-The field inspector selects the Government dropdown menu to view what Folders are available to them.

WAWF Folders have a 2 step process

1. Enter in Search information to limit the number of records brought back in the folder.

NOTE: The more information entered on the search page, the easier it is to find a specific record.

Search Folder Page

The Search Page allows you to enter in search information for displaying specific records inside WAWF.

2. Select the Submit Button on the search page, and you will be taken to the Folder's results page with the list of records returned. See Below:

Field Inspector

Government Field Inspector. The Field Inspector Role is incorporated into the normal WAWF workflow process for the Navy Construction/Facilities Management Invoice. The Field Inspector is permitted to perform a pre-inspection as well as hold and recall.

Create Document

Click this Link to create a Document in WAWF.

Inspection Folder

A Link will be available to search for and work WAWF Documents which are ready for Field Inspection.

The Field Inspection Folder contains all NAVCON documents that are ready for field inspection within the DoDAAC you selected. From here you can:

1. View document information.
2. Submit field inspection approval, rejection, or recommendation.
3. Place Documents on hold (H).

NOTE: You can open a document by clicking the Invoice Number

Document History Folder

A Link will be available to search for and view WAWF Documents with a matching Field Inspector DoDAAC or matching Field Inspector Userid which have been worked.

The "Access History Folder by DoDAAC" and "Access History Folder by User" submenus provide access to the History Folders.

• The Field Inspector History Folder by DoDAAC contains all documents that have been worked on by Field Inspectors in your DoDAAC.
• The Field Inspector History Folder by User contains all documents that have been worked on by you.

Note: The two history folders are identical except for the documents they contain.

From this folder, you can:

1. View documents you've worked on and check their status by clicking on the Invoice Number link in the Invoice Number column.
2. Recall documents you have pre-inspected, make changes, then resubmit them by clicking on the "R" link in the Recall / Correct column.
3. View contract data from EDA by clicking the Contract Number link in the Contract Number column.

Hold Folder

A Link will be available to search for and work WAWF Documents which have been placed on Hold by a Government Field Inspector.

5.7.0 Release

5.8.0 Release

5.9.0 Release