Automated Contract Closeout was implemented based upon the authority in FAR 4.804-5 (a) and DFARS 204.804-3

In order for the contract to qualify for Automated Contract Closeout processing the following criteria must be met: WAWF: All shipments for the contract must be in a processed or extracted status, final invoice has been submitted and has a "Paid" status (updated from myInvoice data)

'Issue by' DoDAAC: Must not be on the exemption list.

Admin Office: Must not be DCMA unless the location code is on an exemption list.

EDA: Contract must be in EDA as PDS data, reflect Firm Fixed Price, Contract Value does not exceed $500,000 (parameterized), there are no clauses associated with the contract requiring administrative action and the Issue by DoDAAC is on an exemption list.

If any of the following clauses are present on the document, Automated Contract Closeout will not occur:

• DFARS 252.227-7038 Patent Rights - Ownership by the Contractor (Large Business)
• FAR 52.211-11 Liquidated Damages—Supplies, Services, or Research and Development
• FAR 52.216-7 Allowable Cost and Payment
• FAR 52.227-11 Patent Rights—Ownership by the Contractor
• FAR 52.227-13 Patent Rights—Ownership by the Contractor
• FAR 52.227-9 Refund of Royalties
• FAR 52.232-16 Progress Payments
• FAR 52.232-29 Terms for Financing of Purchases of Commercial Items
• FAR 52.232-30 Installment Payments for Commercial Items
• FAR 52.232-32 Performance-Based Payments
• FAR 52.245-1 Government Property.
• FAR 52.248-1 Value Engineering

The Contract Closeout capability was expanded to provide for the closure of contracts that do not qualify for Automated Contract Closeout. The new process provided for a "manual" worksheet that will capture the elements required to closeout complex contracts.

Based upon much of the previous criteria regarding data in WAWF and EDA, the worksheet may be either auto-generated by the Contract Closeout utility or created manually by a Contract Officer.

• Using either method to generate the worksheet, the clauses and data on the Contract Closeout worksheet will be populated from data within WAWF and EDA.

The worksheet provides a variety of items to be "marked off" in order to process with worksheet. These steps may be auto-generated and then updated as necessary by a Contract Specialist or Contract Officer.

Following review by a Contracting Officer, the worksheet will be routed to the parties responsible for making action items as completed.

The partied will mark all action items as "Complete" or "NA" and will have the option to add an attachment.

Once all action Items on the worksheet are accounted for, the completed worksheet will be reviewed and signed by the Contracting Officer and a 567C extract will be sent to EDA to close out the contract.

For help with setting up Location Codes and Org emails and registration please go to the PIEE Administration module and expand the Administration Console Demos section to review the GAM Location Management demo: PIEE