Procurement Integrated Enterprise Environment - State/Local Employee Registration
 

  Registration

  1. Enter in the necessary registration information and submit the data.
  2. Upon registration, an email with a one time token will be generated and sent to the supervisor/sponsor email address entered during the registration process. (User must enter the valid email address of their supervisor/sponsor during registration).
  3. If the supervisor/sponsor doesn’t respond within 72 hours, Procurement Integrated Enterprise Environment will resend the email with a new token.
  4. If the supervisor/sponsor doesn’t respond within 30 days, the system will set the status of the user’s role to ‘Rejected’.
  5. The SAM/GAM will activate the roles that have been approved. If the roles were rejected, the SAM/GAM will not be able to activate the rejected roles.

State/Local Employee Registration steps

This graphic provides a depiction of the steps in the post registration process for State/Local Employee.


The ROB (Rules of Behavior) User Agreement template is available for download.

This is the ROB (Rules of Behavior) User Agreement document template download.

Download ROB

Registration with an active Warrant


PLEASE NOTE: The data presented in the following demonstrations (CAGE Code, DoDAAC, user profile information, etc.) are for purposes of example only. All users must utilize their own personal information when creating WAWF Documents.


Document Demo Doc Last Updated Notes
State/Local Employee User Self Registration This is an overview of State/Local Employee user type registration process. This is an overview of State/Local Employee user type registration process. August 2020 This is an overview of State/Local Employee user type registration process.
Certificate Export for Registration n/a Click this link to go to the Certificate Export for Registration (PDF). December 2020 This guide will demonstrate how to export the certificate with ActivClient, Internet Explorer, “New” Microsoft Edge, and Google Chrome. The following steps can be followed to check for the appropriate certificate for a PIEE user to export for registration. The user will check the Smart Card for the certificate with the Friendly Name equal to Authentication – USERNAME, if not present on the Smart Card then the user must use the ID – USERNAME certificate.
Supervisor/Sponsor Access Approval Overview Supervisor/Sponsor Access Approval Overview Supervisor/Sponsor Access Approval Overview May 2021 This is an overview of the Supervisor/Sponsor Approval Role. This demo describes the emails/messages the Supervisor/Sponsor will receive and the actions needed to successfully approve/reject users.
GAM CAM Activates a Role This is an overview of the Government Administrator (GAM) or Contract Administrator (CAM) user activing a user's role(s) in PIEE video. This is an overview of the Government Administrator (GAM) or Contract Administrator (CAM) user activing a user's role(s) in PIEE document. December 2022 This is an overview of the Government Administrator (GAM) or Contract Administrator (CAM) user activing a user's role(s) in PIEE.

Registration Workflows

Name PDF
Traditional PIEE Registration Workflow This is an overview of the Traditional PIEE Workflow workflow contains a brief and an expanded versions document.


  1. When the user adds more roles to their profile using ‘Add Roles’ link, the Access Approval process will start, similar to the registration Access Approval process.
  2. An email with one time token will be generated to the user’s supervisor/sponsor.
  3. If the supervisor/sponsor doesn’t respond within 72 hour, the system will send out another email with a new token.
  4. If Supervisor doesn’t respond within 30 days, the system will mark user role status to ‘Rejected’.
  5. The SAM/GAM will activate the roles that have been approved. If the roles were rejected, the SAM/GAM will not be able to activate the rejected roles.

State/Local Employee adding roles steps

This graphic provides a depiction of the steps in the adding roles process for State/Local Employee.



  1. The system will generate a new Access Approval request for the user’s Supervisor/Sponsor to review if the user updates one of the following fields on their User Profile:
    • First Name
    • Last Name
    • Email Address
    • Organization / Agency
  2. An email with one time token will be generated and sent to the user’s supervisor/sponsor.
  3. If Supervisor/Sponsor rejects the request or doesn’t respond within a 30 day period, the system will disable all of the user’s roles.

State/Local Employee updating user profile steps

This graphic provides a depiction of the steps in the updating user profile process for State/Local Employee.



  1. The system sends a reminder email 30 days prior to a user’s Annual Revalidation.
  2. State/Local Employees are required to validate their information annually.
  3. User’s access to the system will be revoked if user dose NOT finish Annual Revalidation by the annual revalidation date.
  4. Users will update their Annual Revalidation under the My Account link on the Procurement Integrated Enterprise Environment Homepage.

State/Local Employee Annual Revalidation page

This graphic provides a depiction of the My Account page that is accessed from the PIEE Homepage button at the top of the screen. Displayed on this page there is a link for ‘Annual Revalidation’ in the Roles menu options.


  1. The system will display a banner to users with a link to complete their Annual Revalidation. The banner is displayed at the top of PIEE Homepage for users that are logged in and have less than 30 days remaining of their Access Approval annual validation.

Government Users and Government Support Contractors Annual Revalidation Banner with a link to Click Here To Complete Annual Revalidation.


State/Local Employee – Annual Revalidation Utility

  1. This new utility will run nightly. It can be turned on/off by a setting in the SYSTEM_PROPERTIES table. It does NOT require an application restart.
  2. The utility will send a reminder email to the user to revalidate their Access Approval. It will remind the user every 7 days after the first notification.
  3. If user does NOT perform any action by the date specified in the emails, the utility will DISABLE all the user’s roles.

State/Local Employee Annual Revalidation page

This graphic provides a depiction of the steps in the utility for the State/Local Employee Annual Revalidation.

Supervisor/Sponsor Access Approval Demos:

Document Demo Doc Last Updated Notes
Supervisor/Sponsor Access Approval Overview Supervisor/Sponsor Access Approval Overview Supervisor/Sponsor Access Approval Overview May 2021 This is an overview of the Supervisor/Sponsor Approval Role. This demo describes the emails/messages the Supervisor/Sponsor will receive and the actions needed to successfully approve/reject users.

 Previous  Close