Government Furnished Property (GFP) - Web Based Training
 

  GFP Initiator Role

The GFP Initiator Role will be available to work the GFP Attachment:

GFP Initiator

Initiate and Resubmit GFP Attachments

  • Government Employee (Requested Role)
  • Government Support Contractor (Requested Role)
Document Demo Doc Last Updated Notes
GFP Initiator/Approver - Create GFP Attachment This is an overview of an GFP Create GFP Attachment Process Demo video. This is an overview of an GFP Create GFP Attachment Process Demo document October 2020 This is an overview of the steps required for both a GFP Initiator and Approver to follow when creating a GFP Attachment. It also includes a description of the common menu functions.
GFP Initiator/Approver - Initiator Create Attachment This presentation provides an overview of a GFP Initiator creating a GFP attachment with a Named Approver. After reading the Privacy Statement, click the Accept button to continue. Demo video. This presentation provides an overview of a GFP Initiator creating a GFP attachment with a Named Approver. After reading the Privacy Statement, click the Accept button to continue. Demo document August 2019 This presentation provides an overview of a GFP Initiator creating a GFP attachment with a Named Approver. After reading the Privacy Statement, click the Accept button to continue.
GFP Initiator/Approver - GFP Initiator Create Attachment With Multiple Reviewers This presentation provides an overview of a GFP Initiator creating an attachment with Multiple Reviewers. After reading the Privacy Statement, click the Accept button to continue. Demo video. This presentation provides an overview of a GFP Initiator creating an attachment with Multiple Reviewers. After reading the Privacy Statement, click the Accept button to continue. Demo document August 2019 This presentation provides an overview of a GFP Initiator creating an attachment with Multiple Reviewers. After reading the Privacy Statement, click the Accept button to continue.

Reference Guide PDF Notes
GFP Initiator / Approver - Download and Upload Excel Template This is an overview of how toDownload and Upload Excel Template (PDF). This is an overview of the steps required for both a GFP Initiator and Approver to follow when downloading and uploading a GFP Attachment Excel Template. This document also reviews the field restrictions of the template.
Routing Enhancements - Assigning a Named Approver and Multiple Reviewers This is an overview of how to (PDF). This is an overview of the steps required for both a GFP Initiator and Approver to follow when adding a Named Approver or Multiple Reviewers. Link: Routing Enhancements - Assigning a Named Approver and Multiple Reviewers


  Workflows and Reference Guides

GFP Attachment Workflow diagram: Create GFP Attachment

GFP User Roles

The GFP Attachment may be created by an external system by submitting a GFP Attachment XML via GEX. External systems must have a valid user registered and active for the GFP Initiator role.

The GFP Attachment may be created via the GFP Module Web interface by users registered and active for the GFP Initiator role or the GFP Approver role. The Web create will allow the user creating the document to import data from the Excel Template Spreadsheet or to populate data from a previously created GFP Attachment. The user may also manually create a GFP Attachment without importing or populating data.


GFP Attachment Workflow diagram: Contract Award / Contract Modification

GFP User Roles

After the GFP Approver approves the GFP Attachment, a utility program will check EDA for the contract award /contract modification. The utility will continue to check EDA each night until it is found. An EDA report will be made available to identify GFP Attachments with contract awards/contract modifications not in EDA. Also, the GFP Approver will be informed via email (one time only).

Once the contract award /contract modification is found in EDA, the program will update the GFP Attachment with the Contract CAGE Code, the Contract Effective Date, and the Purchase Request Number. A PDF copy of the GFP Attachment will be saved to EDA and the GFP Attachment will be made available via a web service to the Contract Writing System(s). An XML version of the GFP Attachment will be sent to Data Lake.

Once the status in the GFP Module is “Approved”, the GFP Attachment will be available in View Only mode to GFP Attachment Vendor View Only Roles registered and active for the Contract CAGE Code.


GFP Attachment Workflow diagram: Solicitation / Solicitation Amendment

GFP User Roles

After a GFP Attachment to a Solicitation or Solicitation Amendment, has been approved, the GFP Attachment will be made available via a web service to the Contract Writing System(s). An XML version of the GFP Attachment will be sent to Data Lake.


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