Proposal Managers have the ability to submit proposal offers after the notice response date has passed and are notified that the offer is being submitted after the deadline.

New tabs available:

• Offer tab is available to the Proposal Manager.
• Late offers that have been accepted for consideration are displayed on the Offer tab.
• A Late Offer tab is available for Solicitation Managers.

New options available to Solicitation Manager:

• Accept Late Offer
• Reject Late Offer

Email Notifications:

• Upon late submission of an offer, the Solicitation Manager receives an email notifying them that an offer was submitted past the response date.
• The Solicitation Manager receives an email notifying them of the submission of an offer by the Proposal Manager.

When submitting a late offer, the Proposal Manager is notified that it is being submitted after the deadline. The Solicitation Manager has the ability to select a justification for consideration of a late offer.

The Notice Question and Answer (Q&A) feature allows Solicitation Managers to set Q&A close dates for notices and enables Proposal Managers to submit questions about notices during the designated Q&A period. This system facilitates transparent communication between government representatives and vendors while maintaining anonymity and creating a permanent, publicly viewable record of all questions and answers.

Introduction

This module explains how the Notice Q&A system works, including how to post questions, answer questions, and manage notification preferences.

Why This Matters: The Q&A feature ensures fair and equal access to information for all vendors interested in government solicitations, creating accountability while protecting sensitive information through anonymized postings.

Public Users: All questions and answers posted on non-restricted Notices are displayed in read-only mode to the public. To maximize the benefits of the Notice Q&A feature, including the ability to submit questions, receive notifications about answered questions, and flag notices of interest, it is strongly suggested that you create a PIEE user account.

Q&A Conditions

The Notice Questions & Answers functionality is available for the following notice types:

• Special Notice
• Solicitation
• Combined Synopsis/Solicitation
• Presolicitation
• Sources Sought

Conditions For Proposal Managers

The Post a Question button is enabled or disabled based on the notice’s Response Date and status. For notices that are closed (Response Date is in the past), the button is disabled and unavailable. If the notice’s Solicitation Manager creates an Update with a future Response Date, the button is enabled again.

Notice types without mandatory Response Dates, such as Special Notice, Presolicitation, and Sources Sought, consistently show the Post a Question button when no Response Date is entered.

Conditions For Solicitation Managers

For notices that have been posted and not cancelled, both the Answer button and Post Q&A button are enabled for Primary and Secondary Solicitation Managers. If the notice is cancelled, the buttons are disabled and unavailable.

Users who are not listed as Primary or Secondary Solicitation Managers on a notice cannot post answers. Additionally, Solicitation Managers removed from a notice they were previously a Primary or Secondary Solicitation Manager lose the ability to post a question and answer any question on that notice.

NOTE: After posting an answer, the answer cannot be edited or deleted, ensuring a clear record of responses.