Procurement Integrated Enterprise Environment - User Profile Support
 

Certificates

Digital certificates are encrypted files containing private keys that are verified against a chain of trust that is known to the br/owser. PKI certificates are optional for Vendors and required for government personnel. Due to infrastructure limitations, a government user is permitted to use a user ID/password to log on to the system, while awaiting receipt of his/her PKI certificate.


Reference Guide PDF Notes
Activation of a Deactivated User Role Click this link to go to the PIEE User Training Overview of how to add user training to Activation of a Deactivated User Role (PDF). This guide provides instructions on how to Reactivate a User's Role once it is deactivated.
Certificate Export for Registration Click this link to go to the Certificate Export for Registration (PDF). This guide will demonstrate how to export the certificate with ActivClient, Internet Explorer, “New” Microsoft Edge, and Google Chrome. The following steps can be followed to check for the appropriate certificate for a PIEE user to export for registration. The user will check the Smart Card for the certificate with the Friendly Name equal to Authentication – USERNAME, if not present on the Smart Card then the user must use the ID – USERNAME certificate.
Change Authentication Type Click this link to go to the Change Authentication Type (PDF). This an overview of how to how to review of Changing Authentication Type.
Inter/Intra Agency Transfers Click this link to go to the PIEE User Training Overview of how Inter/Intra Agency Transfers are completed (PDF). This guide provides instructions on how Inter/Intra Agency Transfers are completed.

User Profile Support Demos:

Document Demo Doc Last Updated Notes
Adding Roles to an Existing User This is an overview of how to "Add Roles" to an existing User Demo video. This is an overview of how to "Add Roles" to an existing User Demo document. July 2020 This is an overview to demonstrate a User adding roles for an existing user. Described is the process of following the 'Certificate Login' button and successfully adding roles for users.
Entering An Alternate Supervisor In The User Profile This is an overview of how to Entering An Alternate Supervisor In The User Profile Demo video. This is an overview of how to Entering An Alternate Supervisor In The User Profile Demo document. July 2020 If an Alternate Supervisor is associated to a user’s profile, then a tokenized email notification will be sent to Alternate Supervisors for user’s requesting approvals. Email Notifications will include a message that they have been designated as the Alternate Supervisor and the approval is required by wither the primary Supervisor or Alternate Supervisor. NOTE: Existing Notifications will continue to be sent to the primary Supervisor. Email notifications will include a message that an Alternate Supervisor has been designated. NOTE: Notifications will be sent to the Alternate Supervisor as well, if they are listed.
User Account Changes User Maintenance and Security User Maintenance and Security March 2018 This is an overview to demonstrate the User account changes. This demo describes the navigation of the 'My Account' page and how to Manage Roles from this page.

Digital PIN and Time-Based One Time Password Setup

Reference Guide





Changes to PIEE Signature Requirements

Digital Signature – User Logging in with a User ID/Password

PIEE will now require users logging in with a User ID/Password to enter a PIN and a Time-Based One Time Password for all digital signatures in the PIEE application. The following will show the necessary one-time setups for this process.

  • Setup Digital PIN
  • Setup Time-based One Time Password

In PIEE signing documents as a user that is logged in with a User ID and Password will now be required to enter a self-defined 6 digit pin and a One Time Password delivered via E-Mail, alternatively if the user is having issues receiving the OTP via E-Mail they may also setup a OTP on their mobile device. Instructions for both will follow.

Sample Digital Signature

The image provides a preview of the Digital PIN and One Time Password Sample Digital Signature.

Accessing My Account

Log into PIEE with a User ID and Password user and click the My Account button at the top of the window.

The image provides a preview of the PIEE Portal page and the My Account link.

My Account

The Setup Digital PIN and Setup Time Based One Time Password options will be available on the My Account screen.

The image provides a preview of the Digital PIN and Time-Based One Time Password Setup Links on the My Account page.

Setup Digital PIN

Select the Setup Digital PIN link, the user will be taken to a new screen where they will follow the instructions for creating a Digital PIN to be used when performing signature actions in PIEE. This is a one-time setup process.

Step 1. Enter your current password

Step 2. Enter a 6 Digital PIN and Confirm PIN.

This PIN will be needed to perform signature within PIEE applications.

Once the steps are completed click the Submit button to finalize the Digital PIN.

The image provides a preview of the Setup Digital PIN page.

Time-Based One Time Password (TOTP)

Users may setup a Time-based One Time Password to be used instead of the E-Mail OTP this is an optional step and the E-Mail OTP will be the default method for receiving OTPs for signing documents.

Select the Setup Time Based One Time Password link, the user will be able to taken to a new screen where they will follow the instructions for setting up the Mobile App Authentication for Time-based One Time Passwords.

Prerequisite –

Download an Authenticator App which supports Time-based One Time Password from either the Apple App Store or the Android Google Play store. These applications are typically free of cost. Please use appropriate application that is compliant within your organization.

Examples of mobile applications which support TOTP:

  • Microsoft Authenticator
  • Google Authenticator
  • Adobe Authenticator
  • 2FAS Authenticator

Setup –

Step 1. Enter your current password

Step 2. Click on the 'Submit' button to generate secret key for TOTP

Once the steps are completed click the Submit button to finalize the Time-based One Time Password.

The image provides a preview of the Setup Time-Based One Time Password (TOTP) page.

Sample OTP E-Mail

The image provides a preview of the Sample OTP E-Mail.