GFP Group View All Training Documents

Create Daily Activity Email Alerts

GFP System Administrator and GFP Group View All users can create daily activity email alerts to be notified when property matching specified criteria becomes available for screening. Users can also delete their previously created alerts.

GFP Create Daily Activity Email Alerts Process

1. Log in to Procurement Integrated Enterprise Environment (PIEE) Application (https://piee.eb.mil/).
2. Open the GFP application by clicking the 'GFP' icon.
3. Select the Daily Activity Email Alerts option in the Admin tab to create a daily activity email alert.
4. Click Create Daily Activity Email Alert. The GFP Group View All - Daily Activity Alerts page displays.
5. Enter at least one or more fields in the Create Daily Alert Criteria section.
6. Select at least one or more options in the Capabilities Area section.
7. Select the Create button to create an alert.

Create Daily Activity Alerts

At least one field must be entered to create an alert.

Create Daily Activity Alerts Criteria:

• Contract Number (if entered without a 'Delivery Order Number')
• Order Number
• CAGE Code
• Issue By DoDAAC
• National Stock Number
• Manufacturer CAGE
• Part Number
• Model No.

Capabilities Area

At least one option must be selected to create an alert.

Capabilities Area options:

Shipments and Receipts

• Created/Submitted Shipment
• Recalled Shipment
• Voided Shipment
• Created/Submitted Receipt
• Rejected Receipt
• Voided Receipt

Property Loss Case

• Created/Submitted
• Closed

Plant Clearance Schedule/Case

• Created/Submitted
• Established a Case
• Case Closed

GFP Attachment

• Created/Submitted
• Approved GFP Attachment
• Approved Not in EDA

NOTE: When GFP activities matching the alert occur, a daily activity email alert sends to the email on the user's PIEE Profile. Each alert generates one email, detailing the activity that occurred, such as contract information and capability areas. The email service operates outbound only and does not receive replies.

Mapping Table for Alert Criteria

The tables below map the fields used in the alert criteria to their respective data sources.

Previously Created Alerts

Previously Created Alerts Columns:

• Date Created
• Contract Number
• Order Number
• CAGE Code
• Issue By DoDAAC
• National Stock Number
• Manufacturer CAGE
• Part Number
• Model Number
• Capability Area(s) (select the 'Chosen Capabilities' button in the column to display the Capabilities Area(s) for the alert)

Action Buttons:

• Delete

  Click the Delete button in the 'Action' column to delete the alert. A confirmation pop-up displays stating: "Are you sure you want to delete this alert?"

  • OK (pop-up closes and the alert is deleted)
  • Cancel (pop-up closes and does not delete the alert; no further emails will be sent for this alert)

NOTE: Columns are sortable and filterable.

CAP Pre-screening Document

GFP System Administrator and GFP Group View All users will have access to the Search CAP Pre-screening Document option under the Admin dropdown in the GFP module.

Clicking the Search CAP Pre-screening Document option will take the user to a search criteria page.

Search Criteria

• CAP Document Number
• Losing Contract Number
• Losing Contract Order Number
• Losing Prime CAGE Code
• Gaining Contract Number
• Gaining Contract Order Number
• Gaining Prime CAGE Code
• Contracting Officer
• Document Status
• Submit Date Start

Case Status

• All Documents
• Draft
• Pending - Contracting Officer Determination
• Rejected
• Void
• Recalled
• Complete

GFP System Administrators can change the routing of CAP Pre-screening documents in a Pending – Contracting Officer Determination status by clicking Change Routing.

Query Property Loss Data

GFP Group View All, Industrial Property Management Specialist, and Property Administrator users have the ability to perform a data query of Property Loss Cases with a specified set of parameters. Query results are exportable into a spreadsheet by entering all desired criteria and selecting the Run Query button.

Query Criteria

• Property Administrator Agency
• Contract Number
• Case Status
• Contracting Officer Agency
• Prime CAGE
• Date Established Start
• Date Established End
• Close Date Start
• Close Date End
• Include History Data?(Toggle: No/Yes)
• Include Line Item data? (Toggle: No/Yes)

NOTE: If Yes is selected on the Include History Data field, the data displays on the Property Loss Case History tab of the query export.