Award Search

Roles with access to the Award Search:

• Contracts
• Acquisition Sensitive Reporting
• Advanced Reporting
• CDR POC
• Contract Deficiency Report (Legacy) – PCO
• Contract Deficiency Report (Legacy) – ACO
• Contract Deficiency Report (Legacy) – Reviewer
• EDA Executive Reporting User
• FedMall User
• Upload Attachments/Admin Docs
• Upload/Inactivate Contracts

Expand the Award Data menu under Analytics in EDA and select the Data Search option.

In the Data Search section, select the Award Search.

The Award Search page displays. Enter search criteria to retrieve desired data.

Award Search Search Criteria:

Award Details

• Contract Number (up to 19 alphameric, no special characters)
• Delivery Order Number (up to 19 alphameric, no special characters)
• Contract Mod (6 alphameric, no special characters)
• PDS Status
• Reference Procurement Number (up to 19 alphameric, no special characters)
• Type of Instrument
• Manually Uploaded
• Obligated Amount [Range]

Locations

• Issue DoDAAC (6 alphameric, no special characters)
• Admin DoDAAC (6 alphameric, no special characters)
• Pay DoDAAC (6 alphameric, no special characters)
• CAGE Code (5 numeric, no special characters)
• DUNS (9 numeric, no special characters)
• UEI (12 alphanumeric, no special characters)
• No UEI/DUNS Reason

Dates

• Effective Date [Range]
• Load Date [Range]
• Signature Date [Range]
• Closed/Cancelled Date [Range]

NOTE: Multiple DoDAACs are permitted. Partial DoDAACs (with a minimum of one character) are also permitted and must begin with the DoDAACs leading character. These capabilities apply to all location code search fields.

Search Parameters (used to refine searches)

• Starts With: The data entered in the field will return results that begin with the entered characters.
• Greater Than or Equal To: The data entered in the field will return results that are greater than or equal to the entered characters.
• Greater Than: The data entered in the field will return results that are greater than the entered characters.
• Equal To: The data entered in the field will return results that are equal to the entered characters.
• Less Than or Equal To: The data entered in the field will return results that are less than or equal to the entered characters.
• Less Than: The data entered in the field will return results that are less than the entered characters.
• Is Null: The data search will return only results that have no value for the search criterion.
• Not Null: The data search will return only results with a value for the search criterion.

Buttons:

• Search
• Bookmark
• Cancel

Click the Search button after entering the search criteria. The search results display on the following page.

Explanation of all PDS statuses in EDA:

• Verified: The CCV was created successfully and passed GeX business rule validation. PDS data is from a compliant source and is available for query and WAWF pre-pop.
• Evaluation: The CCV was created successfully and passed GeX business rule validation. But the data provider is still evaluating their PDS for compliance (data quality). Since the PDS data is not from a compliant source, PDS data from this mod is not available for query or WAWF pre-pop. Note that Synopsis data may be available for query and pre-pop.
• Pending Evaluation: The CCV is pending business rule validation by GeX.
• Deficient: EDA knows there is something wrong with the CCV. Reasons could include:

  • EDA could not create a conformed copy (CCV) of the contract.

    • Examples

      • The award and mod were created with incompatible versions of the PDS Schema.
      • The modification could not be applied by the conformance engine. Example: The modification changes CLIN 002 and CLIN 002 is not in the award or previous modification’s CCV.
  • The CCV did not pass GeX business rule validation.
• Obsolete: The CCV data is Obsolete. This is usually caused by a modification (index/PDF or PDS XML file) arriving that disrupts the current CCV order in EDA (Example: EDA had PDS data for the award and mod 2, but then receives mod 1). All CCVs for mods after the disrupting mod will be marked as O and any extracted index data will be deleted. New conformed versions (CCVs) will be created for each mod that include the changes in the disrupting mod. Example: the CCV for mod 2 will marked as O, a CCV will be created for mod 1, and then a new CCV will be created for Mod 2 that includes mod 1 data.

The Award Search Results table displays the search results.

Award Search Results Columns:

• Contract Number (hyperlink to contract)
• Delivery Order
• PCO Mod
• ACO Mod
• PDS (hyperlink to PDS)
• History (hyperlink to contract history)
• Conformance (hyperlink to conformance)
• CLIN (hyperlink to CLIN)
• LOA (hyperlink to LOA)
• Instrument Type
• RPIN
• Attachments (hyperlink to attachments)
• Manually Uploaded
• Issue DoDAAC
• Admin DoDAAC
• Pay DoDAAC
• CAGE
• DUNS
• UEI
• No UEI/DUNS Reason
• Obligated Amount
• Effective Date
• Signature Date
• Load Date
• CDR (hyperlink to CDR)
• Closed/Cancelled Date (hyperlink to corresponding document)

Buttons:

• Export Results
• Save Search
• Refine Search
• New Search

NOTE: The columns are sortable.

To view the history table of a Contract, select the View link in the History column.

The Contract history is displayed in the History pop-up with date and timestamps in the Date/Time column and a description of each event in the Comments column.

Where applicable, the Events column will contain links to the corresponding XML files.

For more information regarding Conformance logs, please refer to the Contract Conformance Process information.

To view the PDS version of the contract in XML format, click the link in the PDS column.

Sample PDS Output:

The Options menu presents the user with all actions available for a contract. When a contract is highlighted, expand the Options menu to display all actions that may be taken.

When a contract is highlighted, expand the Options menu to display all actions that may be taken.

Users registered for the Upload/Inactivate Contracts role will have the ability to inactivate and replace PDF files for manually uploaded contracts with the user’s registered DoDAAC(s).

To inactivate a PDF, highlight the desired contract and select Inactivate PDF under the Options menu.

The Inactivate PDF pop-up is displayed with contract details.

1. Select a value from the Rationale drop-down menu.
2. Enter comments explaining the PDF inactivation.
3. Select the Inactivate PDF button to complete inactivation.

To replace a PDF, highlight the desired contract and select Edit Award Details under the Options menu.

The Edit Award Details page is displayed. To replace the existing contract with a new PDF, select the Select a Contract button and select the appropriate file from the local directory.

When a new PDF is selected, the system attempts to parse any available data from the file. If data can be parsed, the Award Data Found pop-up displays, allowing the user to review the data. The user can select Yes to accept the data or No to close the pop-up and proceed without populating the data.

After all required fields are completed, select the Save button to apply the new contract PDF and data.

Users may access CDR from the EDA Award Search. To add a CDR to an Award in the EDA application, the user must also be registered for the CDR Initiator role. Select the Add button in the CDR column within the search results. The user is taken to the CDR application. Complete all required fields and submit.

GFP attachment files (located in the GFP modules) are viewable via the EDA application to users that also have active roles in GFP.

The Attachments column in the Award Search results display a “View” link for any available GFP attachments. To view a record of an attachment, select the View link within the Attachments column.

TThe attachment record displays. To view and save GFP attachments, select the Attachment link. Select Open or Save when prompted.

For Contracts without an attachment, the Attachments column displays an “Add/Lookup” link that will allow users to view any attachments found in the GFP modules.

If an attachment is found in the GFP modules, the attachment record displays. To view and save GFP attachments, select the Attachment link. Select Open or Save when prompted.

If no attachments are found in GFP using the Lookup link, the user is notified of such.

Sample GFP attachment:

To view closed or cancelled contracts, click the Date hyperlink of the contract in the Closed/Cancelled Date column. Clicking on the Closed/Cancelled Date downloads the appropriate document.

For cancelled contracts, the system downloads the cancelling modification document.

For closed contracts, the system downloads the Contract Completion Statement (DD Form 1594).

Click the Export Results button on the search results page to export as CSV.

The system downloads the file to the local machine based on browser settings.

Exported Report Columns:

• Contract Number
• Delivery Order
• PCO Mod
• ACO Mod
• PDS
• History
• Conformance
• CLIN
• LOA
• Instrument Type
• RPIN
• Attachments
• Manually Uploaded
• Issue DoDAAC
• Admin DoDAAC
• Pay DoDAAC
• CAGE
• DUNS
• UEI
• No UEI/DUNS Reason
• Obligated Amount
• Effective Date
• Signature Date
• Load Date
• CDR
• Closed/Cancelled Date

Sample Export: