Bulk Document Download

Roles with access to the Bulk Document Download report:

• Acquisition Sensitive Reporting
• Advanced Reporting
• EDA Executive Reporting User
• Contracts

Expand the Reports menu under Analytics in EDA and select the Award Reports option.

In the Award Reports section select the Bulk Document Download.

The Bulk Document Download page displays. Enter search criteria to retrieve desired data.

Bulk Document Download Search Criteria:

• Search By *
  • Contract Number
    • Contract Number *
    • Order Number (SPIIN)
  • CAGE Code
    • CAGE Code *
  • Contract Number and DoDAAC
    • Contract Number *
    • Order Number (SPIIN)
    • Contract Paying Office DoDAAC *
• Source System *
  • EDA (toggle)
  • WAWF (toggle)
    • Document Types (drop-down)
    • Active/Archive * (drop-down)
    • Include WAWF Voided Documents (toggle)
• WAWF Invoice Received Date (two fields range – start and end)
• EDA Contract Signature Date (two fields range – start and end)
• Inspection Date (two fields range – start and end)
• Acceptance Date (two fields range – start and end)

Buttons:

• Search
• Bookmark
• Cancel

Click the Search button after entering the search criteria. The search results display on the following page.

Searching with Multiple Contract and Delivery Order Numbers:

1. Enter Multiple Values: In the Contract and Order Number fields enter multiple numbers simultaneously.
2. Delimit the List: Separate each number in the list using any non-alphanumeric character (e.g., comma, space, semicolon, hyphen, tab).
3. Enter Manually or Paste: The user can type the list directly into the field or paste it from a spreadsheet.
4. Initiate Search: The system will return only exact matches for the numbers provided.
5. Note Character Limit: The character limit allows for the entry of approximately 714 Contract Numbers.

Pairing Contract and Delivery Order Numbers:

1. Enter Both Types: If values are entered in both the Contract and Delivery Order Number fields, the system will pair the values based on the order of entry.
2. Understand Unequal Lists:
   • If more Contract Numbers than Delivery Order Numbers are entered, the system will pair the initial Contract Numbers with the entered Delivery Order Numbers sequentially.
   • For any subsequent Contract Numbers without a corresponding Delivery Order Number, the search will return all results associated with those Contract Number(s).
   • Example: When searching five Contract Numbers and four Delivery Order Numbers, the system will:
     • Return exact matches for the first four Contract Number/Delivery Order Number pairs.
     • Return all Delivery Orders associated with the fifth Contract Number.

The Bulk Document Download Results table displays the search results.

Bulk Document Download Results Columns:

• Checkbox
• Contract #
• Order#
• CAGE
• Type
• Inovice #
• Shipment #
• Document Type
• Document Status
• Invoice Received Date
• ACO
• PCO
• KO Signature Date
• Inspection Date
• Acceptance Date
• Active/Archive

Buttons:

• Download All
• Download Selected
• Refine Search
• New Search

NOTE: The columns are sortable.

Click the Download All or Download Selected (after making selections) button on the search results page to export as an Excel. A job runs to download the file.

Viewing Available Downloads of Reports:

In the navigation panel, under the Tasks menu, select Task Download.

The Job List page appears. Click the Download button in the Actions column.

The Download Files pop-up appears with job details. Select the Direct Download link in the Direct Download (faster download) column.

The system downloads the file to the local machine based on browser settings.