Award Management Team (AMT) - Web Based Training
 

AMT Introduction

The PIEE Award Management Team (AMT) functionality within EDA provides users with a tool to both manage and view multifunctional Award Management Teams associating personnel to workload.

AMT provides:

  • AMT Mapping Managers the functionality to search, view, and manage AMT mappings which contribute to the rules engine associating personnel to awards,
  • AMT Viewers the ability to search and view AMT Listings and request changes to them,
  • AMT Users the ability to view AMT Reports, and
  • Workload routing data used by many award-based applications.

Mapping Types

Mapping:

An AMT mapping is a set of parameters defining conditions in which its members will be associated via a RULE SET to create a listing. An AMT listing is the grouping of functional specialists assigned to manage a specific award.

Allowing for a spectrum of mapping levels minimizes the maintenance burden placed on Mapping Managers to ensure listings are accurate and complete.

To create listings, mapping levels are searched in order of precedence, starting with the most specific (Level 1 – Exact Award/Order Number) to the most general (Level 7 – DoDAAC). Membership roles are searched independently from one another throughout each of the mappings. Because mappings are evaluated from specific to general, mappings should be maintained at the most general level that is useful for each role.

Level 1 - Exact Award/Order Number

  • Maps AMT personnel to a specific Award/Order Number. This allows for a large award or award with special personnel needs to have a unique support AMT. If an award is entered without an order, the AMT Search Results will display only mappings of awards without an order.

Level 2 – Partial Award Number and CAGE Code

  • Maps AMT personnel to an award and all of its orders for a specified CAGE. This allows for a delivery order vehicle to have the same support AMT regardless of order, or to set up a mapping for all the awards with the same Issue by DoDAAC (first six characters of the award), and limits returns to a single CAGE.

Level 3 – Partial Award Number and DoDAAC

  • Maps AMT Personnel to all orders on a given award. This allows for a delivery order vehicle to have the same support AMT regardless of order number or to set up a mapping for all the awards with the same Issue by DoDAAC (first six characters of the award), and limits returns to a certain DoDAAC.

Level 4 – ACO Code and CAGE Code

  • Maps AMT personnel to all awards assigned to an ACO code for one CAGE. This provides for the case of a large CAGE split between multiple support AMTs based on the ACO code assigned in MOCAS and the CAGE of the award.

Level 5 – CAGE Code

  • Maps AMT personnel to all awards for a CAGE. This allows for all awards for the same CAGE to have the same support AMT.

Level 6 – ACO Code

  • Maps AMT personnel to all awards assigned to an ACO code. This allows for all awards for the same ACO code to have the same support AMT.

Level 7 – DoDAAC

  • Maps AMT personnel to all awards assigned to a DoDAAC. This could potentially be different from the Administered by DoDAAC as specified in MOCAS (i.e., as is the case for Pay Only contracts whereby MOCAS pays the contract, but it is not administered by DCMA). This allows for all awards for the same DoDAAC to have the same support in AMT.

Search for an AMT Mapping

AMT Mapping Managers can use the Search Mappings functionality in the Award Management Team (AMT) system. Through the Mapping Search functionality, users search via Award Numbers or CAGE Codes to return pertinent information on Mapping members, as well as the searched Award Number or CAGE code. Via the search functionality, users can view and edit mappings, as well as the Mapping members.

AMT Mapping Search Process

  1. Log in to Procurement Integrated Enterprise Environment (PIEE) Application (https://piee.eb.mil/).
  2. Access the Award Management Team (AMT) system by clicking the 'EDA' icon.
  3. Select Search Mappings under the AMT navigation section.
  4. Select the desired search type from the Search Type dropdown; enter additional Search Criteria and click the Search button.
  5. Search Results display on a new page. To begin a new search, select the New Search button.
  6. Select the View / Edit Mapping button to open the Mapping.

Search Mappings

The AMT Search Mappings page is used to search for mappings within AMT. For more mapping information, please refer to the additional AMT Mapping Guide in the AMT WBT.

Search Mappings - Search Criteria

  • Search Type (CAGE Code Search / Award Number Search / User Email Search / Mapping Parameters Search) *
    • (Field displays when the following is selected for Search Type: CAGE Code Search)
    • CAGE Code
    • (Fields display when the following is selected for Search Type: Award Number Search)
    • Award Number
    • Order Number
    • (Field displays when the following is selected for Search Type: User Email Search)
    • Email
      • (Field displays when the Lookup Email icon is selected on the Email field)
      • DoDAAC
      • DoDAAC Name
      • Office Symbol
      • Last Name
      • First Name
      • Job Series
      • Buttons
        • Search
        • Reset
        • Cancel
    • (Fields display when the following is selected for Search Type: Mapping Parameter Search)
    • Mapping Type
      • All Mappings
      • 1 - Exact Award / Order Number
      • 2 - Partial Award Number and CAGE Code
      • 3 - Partial Award Number and DoDAAC
      • 4 - ACO Code and CAGE Code
      • 5 - CAGE Code
      • 6 - ACO Code
      • 7 - DoDAAC
    • DoDAAC
    • CAGE Code
    • ACO Code
    • Award Number
    • Order Number

Buttons:

  • Search
  • Reset
  • Bookmark

NOTE: At least one search criterion is required to perform a search.

NOTE: An exclamation point next to a field indicates a situational entry. At least one is required.

NOTE: The asterisk * denotes a mandatory field.

Search Mappings - Search Results

Search Results display on a newly populated page. A header section displays pre-populated information relevant to the "Search Type" selected and a table of the Mapping Search Results below.

Individual Award Data is populated from both EDA and SDW.

The following sections are separated based on the Search Type selected during the search.

CAGE Code Details

(Section displays when the following is selected for Search Type: CAGE Code Search)

  • CAGE Code
  • Company Name
  • Location (City, State, Country)
  • CASD CAO
  • DCMA DoDAAC
  • ACO Code

Award Details

(Section displays when the following is selected for Search Type: Award Number Search)

  • Award Number
  • Order Number
  • Base Contract
  • Program Code
  • CAGE Code
  • Company Name
  • Location (City, State, Country)
  • Issue DoDAAC
  • Admin DoDAAC
  • Payment Office
  • CASD CAO
  • DCMA DoDAAC
  • ACO Code

Team Member Details

(Section displays when the following is selected for Search Type: User Email Search)

  • Name
  • Phone Number
  • Office Symbol
  • Approved Roles
  • Email
  • DoDAAC
  • Organization
  • Job Series
  • Job Title

Mapping Search Results

(Section displays when any of the four search types are used)

  • Mapping Type
  • DoDAAC
  • Parameters
  • Roles Contributed
  • Action(s)
    • View / Edit Mapping

Mapping Search Results Actions

  • Clear
  • Refine Search
  • New Search
  • Export

NOTE: Mapping Type, DoDAAC, Parameters, and Roles Specified allow for filtering against search results. Select the filter symbol next to the column. In the populated field, enter specific criteria to further narrow the returned search results. Additionally, the search results can be ordered based on these columns. Select the two arrows next to the column title to order the results from top to bottom or bottom to top. Selected columns are numbered in the order in which they were selected, with an arrow next to the title noting whether the order selected is bottom up or top down. To select more than one column, hold the Control button and select additional columns.

Search for an AMT Listing

AMT Mapping Managers and Viewers can use the Search Listings functionality in the Award Management Team (AMT) system. Through the Listing Search functionality, users search via Award Numbers or CAGE Codes to return pertinent information on members and points of contact associated with specific listings.

AMT Listing Search Process

  1. Log in to Procurement Integrated Enterprise Environment (PIEE) Application (https://piee.eb.mil/).
  2. Access the Award Management Team (AMT) system by clicking the 'EDA' icon.
  3. Select Search Listing under the AMT navigation section.
  4. Select the desired search type from the Search Type dropdown; enter additional Search Criteria and click the Search button.
  5. Search Results display on a new page. To begin a new search, select the back button.

Search Listings

The AMT Search Listings page is used to search for current AMT listings.

Search Listings - Search Criteria

  • Search Type *
    • (Fields display when the following is selected for Search Type: Award Number Search)
    • Award Number *
    • Order Number
    • (Field displays when the following is selected for Search Type: CAGE Code Search)
    • CAGE Code *

Buttons:

  • Search
  • Reset
  • Bookmark

NOTE: At least one search criterion is required to perform a search.

NOTE: The asterisk * denotes a mandatory field.

Search Listing - Search Results

Search Results display on a newly populated page. The returned search results are dependent on the "Search Type" selected on the previous page and are displayed in table format.

Award Number Search Results

Displayed Search Results sections depend on the selected Search Type. When Award Number Search is the selected type, Award Details and DCMA Members sections display.

NOTE: Search Results are separated based on the Search Type selection during the search.

Award Details

(Award Details fields are read-only and are auto-populated with information when Award Number Search is selected in the Search Type Field)

  • Award Number
  • Order Number
  • Base Contract
  • Program Code
  • CAGE Code
  • Company Name
  • Location (City, State, Country)
  • Issue DoDAAC
  • Admin DoDAAC
  • Payment Office
  • CASD CAO
  • DCMA DoDAAC
  • ACO Code

DCMA Members

(DCMA Members fields are read-only and are auto-populated with information associated with the Award Number Entered)

  • Name
  • Acting Role(s)
  • Job Series
  • Office Symbol
  • Email
  • Phone Number

Buttons:

  • Clear
  • Export
  • Back

NOTE: Name, Acting Role(s), Job Series, Office Symbol, Email, and Phone Number allow for filtering against search results. Select the filter symbol next to the column. In the populated field, enter specific criteria to further narrow the returned search results. Additionally, the search results can be ordered based on these columns. Select the two arrows next to the column title to order the results as ascending or descending. Selected columns are numbered in the order in which they were selected, with an arrow next to the title noting whether the order selected is ascending or descending. To select more than one column, hold the Control button and select additional columns.

CAGE Code Search Results

Displayed Search Results sections depend on the selected Search Type. When CAGE Code is the selected type, CAGE Code Details, CAGE Code Listing Results, and Individual Awards Associated to CAGE Code sections display.

CAGE Code Details

(CAGE Code Details fields are read-only and are auto-populated with information when CAGE Code is selected in the Search Type field)

  • CAGE Code
  • Company Name
  • Location (City, State, and Country)
  • CASD CAO
  • DCMA DoDAAC
  • ACO Code

CAGE Code Listing Results

(CAGE Code Listings Results are read-only and are auto-populated with information associated with the CAGE Code entered)

  • Name
  • Acting Role(s)
  • Job Series
  • Office Symbol
  • Email
  • Phone Number

NOTE: Name, Acting Role(s), Job Series, Office Symbol, Email, and Phone Number allow for filtering against search results. Select the filter symbol next to the column. In the populated field, enter specific criteria to further narrow the returned search results. Additionally, the search results can be ordered based on these columns. Select the two arrows next to the column title to order the results from top to bottom or bottom to top. Selected columns are numbered in the order in which they were selected, with an arrow next to the title noting whether the order selected is bottom up or top down. To select more than one column, hold the Control button and select additional columns.

Individual Awards Associated to CAGE Code

(Individual Awards Associated with CAGE Code fields are read-only and are auto-populated with information associated with the CAGE Code entered)

  • Award Number
  • Order Number
  • Issue DoDAAC
  • Admin DoDAAC
  • Payment DoDAAC

Buttons:

  • Clear
  • Export
  • Back

NOTE: Award Number, Order Number, Issue DoDAAC, Admin DoDAAC, and Payment DoDAAC allow for filtering against search results. Select the filter symbol next to the column. In the populated field, enter specific criteria to further narrow the returned search results. Additionally, the search results can be ordered based on these columns. Select the two arrows next to the column title to order the results from top to bottom or bottom to top. Selected columns are numbered in the order in which they were selected, with an arrow next to the title noting whether the order selected is bottom up or top down. To select more than one column, hold the Control button and select additional columns.

Search for an AMT Mapping Manager

AMT Mapping Managers and AMT Viewers can use the Find Mapping Manager functionality to find the Cognizant AMT Mapping Managers within their Agency.

The returned Cognizant Mapping Manager details includes the Manager’s information, their Organizational Group, and their Managed Functional Roles.

The Cognizant AMT Mapping Manager Details are pre-populated into a table and cannot be edited.

Cognizant AMT Mapping Manager Details

  • Mapping Manager
  • Email
  • Phone Number
  • DoDAAC
  • DoDAAC Name
  • Organizational Group
  • Managed Functional Role(s)

Buttons:

  • Clear
  • Export

NOTE: Mapping Manager, Email, Phone Number, DoDAAC, DoDAAC name, Organizational Group, and Managed Functional Role(s) allow for filtering against search results. Select the filter symbol next to the column. In the populated field, enter specific criteria to further narrow the returned search results. Additionally, the search results can be ordered based on these columns. Select the two arrows next to the column title to order the results from top to bottom or bottom to top. Selected columns are numbered in the order in which they were selected, with an arrow next to the title noting whether the order selected is bottom up or top down. To select more than one column, hold the Control button and select additional columns.


Functional Role Maintenance

Within AMT there is a list of functional roles that are available to be assigned to users once they are registered, approved, and activated in AMT. AMT Mapping Managers and AMT Viewers can access this list and select or deselect any functional role within their agency. Selecting and deselecting functional roles significantly impacts membership and listings. Users should be mindful of this when making their Functional Role changes.

How to Assign a Functional Role

  1. Log in to Procurement Integrated Enterprise Environment (PIEE) Application (https://piee.eb.mil/).
  2. Click the My Account button in the top left corner of the screen.
  3. On the populated page, in the Profile section, select My Functional Roles.
  4. My Functional Roles Maintenance page populates.
  5. Select or Deselect the desired Functional Role(s).
  6. Click the Submit button to proceed.
  7. A success message appears at the top of the screen.

NOTE: For additional information on functional roles, refer to the Manage Functional Role Matrix training.


Manage Functional Role Cognizance

When users register for an AMT Mapping Manager Role with a Location or Group code that is within their organization’s hierarchy, they must also select their Functional Role Cognizance. The roles selected in the Manage Functional Role Cognizance table are the roles the Mapping Manager will manage. The process of selecting Functional Role Cognizance does not go through supervisor approval and should be made mindfully.

How to Select Functional Role Cognizance

  • Log in to Procurement Integrated Enterprise Environment (PIEE) Application (https://piee.eb.mil/).
  • Click the My Account button in the top left corner of the screen.
  • On the populated page, in the Roles section, select Manage Roles.
  • The Manage Roles page populates. Underneath the Manage Functional Role Cognizance row, select View.
  • From the populated list, select the desired Functional Roles.
  • Click the Save button.

NOTE: The Locally Managed role type is a grouping of different roles into a single category for the sake of registration. Mapping Managers with cognizance for Locally Managed will have oversight of all roles identified as Locally managed. The Other role type are non-Locally Managed roles that typically require Mapping Managers to register for each role separately (typically at a group level), giving them broad cognizance for particular roles. Within the Manage Roles page, users may hover over a specific role to see a list of the codes that comprises the option.