GFP Training - Contractor Receiver Role

GFP - Contractor Receiver

Purpose

The primary function of the Property Receiver is to document the "gaining activity" transfer of government-furnished equipment.

The Receiver receives all or any portion of a shipment and takes possession from another contractor, another contract, or the Government. The Receiver digitally signs the Property document in GFP.

Activities

The Property Receiver can perform three kinds of activities in the GFP system:

Create Property Receipt documents
View, receive, partially receive, or reject documents
Put a "Submitted" document on hold

Document Types

The Contractor Property Receiver can create two "types" of Property Receipts:

Receipt by Contractor from DoD
Receipt by Contractor from Contractor

The graphic provides a depiction of the general GFP Property functionality.

Create Property Receipt Documents

The Contractor Receiver selects the Create Document link from the Contractor Receiver dropdown menu to create Property Receipt Documents in the GFP web application.

Document	Demo	Doc	Last Updated	Notes
Contractor Receiver Create PTD			July 2020	This presentation will demonstrate how to create a Government Furnished Property (GFP) Property Transfer Document as a GFP Contractor Receiver. It will include training on how to create a Property Transfer document from a template using Manual Data Entry. The Property Transfer document provides accountability and reporting of Government property in possession of contractors.
Contractor Receiver Excel Upload Create PTD			July 2020	This presentation will demonstrate how to create a Government Furnished Property (GFP) Property Transfer Document as a GFP Contractor Receiver. It will include training on how to create a Property Transfer Document from an Excel Upload. The Property Transfer document provides accountability and reporting of Government property in the possession of contractors. Log into PIEE as a GFP Contractor Receiver to begin.

Folders

Folders Available to the Contractor Receiver

The Contractor Receiver selects the Contractor Receiver dropdown menu to view what Folders are available to them.

GFP Contractor Receiver Folders have a 2 step process:

1. Enter in Search information to limit the number of records brought back in the folder.

NOTE: The more information entered on the search page, the easier it is to find a specific record.

2. Select the Submit Button on the search page, and you will be taken to the Folder's results page with the list of records returned. See Below:

Contractor Receiver

The Contractor Receiver dropdown will be displayed when a GFP Contractor Receiver user cursors over the Contractor Receiver Link. If the GFP Contractor Receiver user clicks on the Contractor Receiver Link, the Contractor Receiver dropdown will be displayed as links on the page. This dropdown is used by GFP Contractor Receivers to create, work, and view all of their GFP Documents.

Create Document

Click this Link to create a Property Receipt Document in GFP.

Receipt Folder

A Link will be available to search for and work GFP Property Receipt Documents.

The Contractor Receiver selects the Property Transfer dropdown menu and selects the Receipt Folder link.

The Receipt Folder contains all Property Transfer documents that need to be received within the CAGE Code you selected. From here you can:

View document information
Submit receipt partial acceptance, acceptance, or rejection
Place Documents on hold (H)

NOTE: You can open a document by clicking the Shipment Number or Invoice Number

Receipt Folder

Document	Demo	Doc	Last Updated	Notes
Contractor Receiver Receipt Folder			July 2020	This presentation will demonstrate how to create a Government Furnished Property (GFP) Property Transfer Document as a GFP Contractor Receiver. It will include training on how to create a Property Transfer document from a template using Manual Data Entry. The Property Transfer document provides accountability and reporting of Government property in possession of contractors.
Contractor Receiver Excel Receipt Upload			July 2020	This presentation will demonstrate the process of creating a Government Furnished Property (GFP) Receipt using an excel file upload as a Contractor Receiver. The Property Transfer document provides accountability and reporting of Government property in possession of contractors. Log into PIEE as a GFP Contractor Receiver to begin.

Document History Folder

A Link will be available to search for and view GFP Property Receipt Documents created with the Contractor Receivers assigned Cage Code.

Hold Folder

Click this Link to view and work any documents placed on hold.

The Hold Folder contains all documents that have been placed on hold from your work folder.

Documents in this folder cannot be voided or recalled by another user.

You can work the document from the Hold Folder.

Saved Documents Folder

A Link will be available to search for Draft Documents which have been saved but are not yet submitted into the GFP Application.

Receipt Excel Download

Contractor Receiver Receipt Excel Download

Contractor Receiver Users may download the Property Transfer Document Receipts in excel format from GFP. To download a PTD Receipt access GFP and go to the Contractor Receiver > Receipt Folder under the Property Transfer dropdown.

The Property Receipt Folder Search page will be displayed, enter search criteria to narrow the search of the receipt that needs to be downloaded. After entering in the required search criteria click the Search button to continue.

The Property Receipt Folder Search Result screen will be displayed. All PTD Receipts matching the search criteria will be displayed. Click the Shipment Number to Open the Receipt.