Government Furnished Property (GFP) - Web Based Training
 

  GFP Approver Role

GFP Approver

What does a GFP Approver do?

A GFP Approver corrects, approves, initiates, resubmits, and returns GFP Attachments.


Training Document PDF Last Updated Notes
GFP Initiator/Approver - Creating a GFP Attachment This is an overview of an GFP Create GFP Attachment Process guide document July 2025 This is an overview of the steps required for both a GFP Initiator and Approver to follow when creating a GFP Attachment. It also includes a description of the common menu functions.
GFP Reviewer - Reviewing GFP Attachments This is an overview of a GFP Reviewer reviewing a GFP Attachment guide document. July 2025 This is an overview of the GFP - Government Furnished Property Reviewer role. The guide covers applicable search criteria, viewable folders, and the actions available to the GFP Reviewer to make on a GFP Attachment.
GFP Approver - Approving GFP Attachments This is an overview of a GFP Approver approving a GFP Attachment guide document. July 2025 This is an overview of the GFP - Government Furnished Property Approver role. The guide includes the folders viewable, search filters/criteria and the appropriate information pertaining to the GFP attachment.
GFP Initiator/Approver - Download and Upload Excel Template This is an overview of how to Download and Upload Excel Template (PDF). July 2025 This is an overview of the steps required for both a GFP Initiator and Approver to follow when downloading and uploading a GFP Attachment Excel Template. This document also reviews the field restrictions of the template.

Job Series - Role Population

Currently, if a user registers with a job series "1102" they will automatically be granted the GFP Approver role along with others.

For the latest information, go to the PIEE Administration module and expand the Job Series - Role Population menu section: PIEE



  Workflows and Training Documents

GFP Attachment Workflow diagram: Create GFP Attachment

GFP User Roles

The GFP Attachment may be created via the GFP Module Web interface by users registered and active for the GFP Initiator role or the GFP Approver role. The Web create will allow the user creating the document to import data from the Excel Template Spreadsheet or to populate data from a previously created GFP Attachment. The user may also manually create a GFP Attachment without importing or populating data.


GFP Attachment Workflow diagram: Contract Award or Contract Modification

GFP User Roles

After the GFP Approver approves the GFP Attachment, an automated system job checks EDA once a day for the contract award or contract modification. For any GFP Attachments with contract awards or contract modifications that are not in EDA, EDA creates a report to identify them. The GFP Approver also receives a one-time email.

When EDA locates the contract award or contract modification, it updates the GFP Attachment with the Contract CAGE Code, the Contract Effective Date, and the Purchase Request Number. EDA saves the GFP Attachment as a PDF and sends it to the Contract Writing System(s).

When the status in the GFP Module is “Approved”, the GFP Attachment is available in View Only mode to GFP Attachment Vendor View Only Roles registered and active for the Contract CAGE Code.


GFP Attachment Workflow diagram: Solicitation or Solicitation Amendment

GFP User Roles

When a GFP Attachment is added to a Solicitation or Solicitation Amendment and is approved, it is made available (via a web service) to the Contract Writing System(s).

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