Government Furnished Property (GFP) - Web Based Training
 

  GFP Admin

GFP Admin Training Documents

Training Documents PDF Notes
Search PLC Documents – GFP Admins This training demonstrates how to Search for Plant Clearance documents - Inventory Schedule, Case, and Transfer Requests, as a GFP Admin: Group View All or GFP SAM (PDF) This training demonstrates how to Search for Plant Clearance documents - Inventory Schedule, Case, and Transfer Requests, as a GFP Admin: Group View All or GFP SAM.
Transfer PLC Documents – GFP SAM This training demonstrates how to Transfer Plant Clearance Inventory Schedules as a GFP SAM from a Plant Clearance Officer (PLCO) to another active Plant Clearance Officer (PLCO). Inventory Schedules in the Accepted and Submitted statuses may be transferred. This process will benefit the time sensitive Plant Clearance process for when a PLCO is unavailable, a GFP SAM will be able to transfer the Inventory Schedules to another active PLCO (PDF) This training demonstrates how to Transfer Plant Clearance Inventory Schedules as a GFP SAM from a Plant Clearance Officer (PLCO) to another active Plant Clearance Officer (PLCO). Inventory Schedules in the Accepted and Submitted statuses may be transferred. This process will benefit the time sensitive Plant Clearance process for when a PLCO is unavailable, a GFP SAM will be able to transfer the Inventory Schedules to another active PLCO.
Bulk Transfer PLC Documents – GFP SAM This training demonstrates how to Bulk Transfer Plant Clearance Inventory Schedules and Case documents as a GFP System Administrator (SAM) from a Plant Clearance Officer (PLCO) to another active (PLCO). Inventory Schedules and Case documents in the Accepted and Submitted statuses may be transferred. This process will benefit the time sensitive Plant Clearance process for when a PLCO is unavailable (PDF) This training demonstrates how to Bulk Transfer Plant Clearance Inventory Schedules and Case documents as a GFP System Administrator (SAM) from a Plant Clearance Officer (PLCO) to another active (PLCO). Inventory Schedules and Case documents in the Accepted and Submitted statuses may be transferred. This process will benefit the time sensitive Plant Clearance process for when a PLCO is unavailable.

GFP System Administrator

Document Demo Doc Last Updated Notes
GFP System Admin - Delete Documents n/a This is an overview of how to delete GFP documents. The GFP System Admin will request confirmation from a WAWF PMO for each document for deletion. document. December 2020 This is an overview of how to delete GFP documents. The GFP System Admin will request confirmation from a WAWF PMO for each document for deletion.

GFP - Government Furnished Property Admin

View GFP Attachments

  • Government Employee (Requested Role)
Reference Guide PDF Last Updated Notes
GFP Admin - View Only Overview This is an overview of a GFP Admin View Only for GFP Attachments guide. March 2025 This is an overview of the menu items and actions permitted to the Government Furnished Property (GFP) Admin in View Only mode pertaining to a GFP Attachment.

GFP Admin - Property Loss Cases

The GFP Admin is able to perform the Property Loss Case Search for documents. The GFP Admin is able to change the routing of any Property Loss Case in the statuses:

  • Investigating
  • Pending - Contracting Officer Determination
  • Pending - GFR Review

The GFP Admin can now perform a bulk reassignment of multiple Property Loss Cases. On the Search Results screen, checkboxes are available next to each document, along with a Select All checkbox in the header row to select all results.

Bulk Transfer Search Results: GFP Admin users may use the checkboxes or "Select All" option to choose multiple Property Loss Cases for reassignment. Once selections are made, the Change Routing option becomes available.

Bulk Transfer Search Results screen showing a list of Property Loss Cases with checkboxes for selection.

Change Routing Screen: After clicking Change Routing, a form opens displaying the selected cases. The GFP Admin must select a user from the dropdown and enter a required comment to proceed with the reassignment.

Note: A comment is required before the system will allow the reassignment to be submitted.

Change Routing screen with fields for DoDAAC, dropdown selection, and comment entry.

Success Confirmation: After submitting the reassignment, a success screen appears with the message: “These Property Loss Cases were successfully Bulk Transferred.” The screen also displays details of the reassigned cases and a summary of all notification emails sent.

Bulk Transfer success screen with case details and list of sent email notifications.


CAP Pre-screening Document - Search and Change Routing

GFP Admin users will have access to the Search CAP Pre-screening Document option under the Admin dropdown in the GFP module.

This image displays the GFP Module and the GFP Admin dropdown.


Clicking the Search CAP Pre-screening Document option will take the user to a GFP System Adminstrator - Search Criteria screen.

This image displays a CAP Pre-screening Document Search Criteria screen.


Search Criteria

  • Losing Contract Number
  • Losing Contract Order Number
  • Losing Prime CAGE Code
  • Gaining Contract Number
  • Gaining Contract Order Number
  • Gaining Prime CAGE Code
  • CAP Document Number
  • Contracting Officer First Name
  • Contracting Officer Last Name
  • Document Status
  • Submit Date Start
  • Submit Date End

Case Status

  • All Documents
  • Draft
  • Pending - Contracting Officer Determination
  • Rejected
  • Void
  • Recalled
  • Complete

All statuses will be view-only except Pending – Contracting Officer Determination.

This image displays a Search Results screen with documents that may be worked by the GFP Admin user.


On the Search Result screens GFP Admin users will be able to click the Change Routing option in the Action(s) column.

Clicking the Change Routing option will open a Change Routing screen where the GFP Admin may select another GFP Admin user to work the Document, comments are mandatory.

This image displays a Change Routing screen where the GFP Admin user may change routing to another CO user.


After clicking the Confirm Change Routing button a Success screen will be displayed with the information for the CAP Pre-screening Document and a list of info messages for all emails sent out.


Query Plant Case Data

GFP System Admin users have the ability to perform a data query of Case documents with a specified set of parameters. Query results may be exported into a spreadsheet by entering all desired criteria and selecting the Run Query button. If query criteria is entered that is at the Line Item level, Line Item data will be included in the results. Otherwise, only Case level data will be exported.

Query Criteria

  • Service/Agency
  • Case Number
  • Date Established Start
  • Date Established End
  • Close Date Start
  • Close Date End
  • Case Status
  • Contract Number
  • Termination
  • Date Accepted Start
  • Date Accepted End
  • Date Submitted Start
  • Date Submitted End
  • Date Rejected Start
  • Date Rejected End
  • Date Disposition Code Assigned Start
  • Date Disposition Code Assigned End
  • Disposition Code
  • National Stock Number
  • Contractor Number Type
  • Is the property allocable to a FMS contract/FMS portion of a contract
  • Plant Clearance Officer First Name
  • Plant Clearance Officer Last Name
  • Prime CAGE
  • Property Location CAGE Code
  • Property Location Name
  • Item Serial Number
  • Part Number

This image displays the GFP Module and Query Case Data for the GFP Admin Users.


This image displays the GFP Module and Query Case Data for the GFP Admin Users.


This image displays the GFP Module and Query Case Data for the GFP Admin Users.


Query Property Loss Data

GFP Admin Group View All, Industrial Property Management Specialist, and Property Administrator users have the ability to perform a data query of Property Loss Cases with a specified set of parameters. Query results are exportable into a spreadsheet by entering all desired criteria and selecting the Run Query button.

Query Criteria

  • Property Administrator Agency
  • Contract Number
  • Case Status
  • Contracting Officer Agency
  • Prime CAGE
  • Date Established Start
  • Date Established End
  • Close Date Start
  • Close Date End
  • Include History Data?(Toggle: No/Yes)
  • Include Line Item data? (Toggle: No/Yes)

NOTE: If Yes is selected on the Include History Data field, the data displays on the Property Loss Case History tab of the query export.

This image displays the GFP Module and Property Loss Query Case Data for the GFP Group View All users.


This image displays the GFP Module and Property Loss Query Case Data for the GFP Group View All users



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