| Field | Label | EDA Prepop | EDA Prepop Notes | Entry Requirement |
| Contract Number Type | Contract Number Type | Mandatory - Defaults to ‘DoD Contract (FAR)’ if left blank | ||
| Contract Number | Contract Number | Yes | Key data - used to look up an EDA Contract | Mandatory |
| Delivery Order | Delivery Order | Yes | Key data - used to look up an EDA Contract | Conditional |
| CAGE Code | CAGE Code / DUNS / DUNS+4 / Ext. | Yes | Code entered
must match what’s in EDA for Line Item Level data prepop CAGE Code will be populated from EDA for Government created documents. |
Mandatory |
| Pay Office DoDAAC | Pay Official | Yes | Mandatory | |
| Reference Procurement Instrument Number | Reference Procurement Identifier | Yes | Optional | |
| Document Type | Energy Receiving Report | Yes | Recommended doc types will be highlighted with “recommended” pre-pended to the document title | Mandatory |
| Inspection | Inspection | Yes | Yes - if all lines selected match | Mandatory (Defaults to Destination) |
| Acceptance | Acceptance | Yes | Yes - if all lines selected match | Mandatory (Defaults to Destination) |
| From Invoice | From Invoice | Optional | ||
| Tanker / Barge | Tanker/Barge | Optional | ||
| Issue Date | Issue Date | Yes | Optional | |
| Issue By DoDAAC | Issue By DoDAAC | Yes | Optional | |
| Admin DoDAAC | Admin DoDAAC | Yes | Mandatory | |
| Inspect By DoDAAC | Inspect By DoDAAC | Yes | If Source Inspection and If EDA CLINs are not selected, then we default the Admin By Location Code as the Inspect By (5.0) | Conditional |
| Inspect By Extension | / Extension | Conditional | ||
| Mark For Code | Mark For Code | Yes | Optional | |
| Mark For Code Extension | / Extension | Conditional | ||
| Ship To DoDAAC | Ship To Code | Yes | If Source Inspection and If EDA CLINs are not selected, then we default the Admin By Location Code as the Inspect By (5.0) | Mandatory |
| Ship To Extension | / Extension | Conditional | ||
| Accept By DoDAAC | Accept By DoDAAC | Yes | Conditional | |
| Accept By Extension | / Extension | Conditional | ||
| Ship From Code | Ship From Code | Mandatory | ||
| Ship From Extension | / Extension | Conditional | ||
| Supplies Indicator | Supplies or Services | Yes | Conditional | |
| Certificate of Conformance Indicator | CoC | Optional | ||
| Alternate Release Procedures Indicator | ARP | Optional | ||
| Shipment Number | Shipment Number | Mandatory | ||
| Shipment Date | Shipment Date | Mandatory | ||
| Estimated Shipment Date Indicator | Estimated | Optional | ||
| Estimated Delivery Date | Estimated Delivery Date | Conditional | ||
| Final Shipment Indicator | Final Shipment | Optional (Defaults to N) | ||
| Submit Transportation Data Later | Submit Transportation Data Later | Optional | ||
| Standard Carrier Alpha Code | Standard Carrier Alpha Code | Optional | ||
| Bill of Lading Number | Bill of Lading Number | Optional | ||
| Bill of Lading Type | Bill of Lading Type Commercial or Government | Conditional | ||
| Secondary Transportation Tracking Number | Secondary Transportation Tracking Number | Optional | ||
| Secondary Transportation Tracking Type | Secondary Transportation Tracking Type | Optional | ||
| Transportation Control Number | TCN | Optional | ||
| Gross Weight | Weight | Optional | ||
| Cube | Cube | Optional | ||
| FOB Point Indicator | FOB | Yes | Optional (Defaults to S) | |
| Serial Shipping Container Code | Serial Shipping Container Code | Optional | ||
| Transportation Method/Type | Transportation Method/Type | Optional | ||
| Currency Code | Currency Code | Yes | Mandatory | |
| Other Currency Code | Other Currency Code | Conditional | ||
| Activity/Payee Name 1 | Activity/Payee Name 1 | Optional | ||
| Activity/Payee Name 2 | Activity/Payee Name 2 | Optional | ||
| Activity/Payee Name 3 | Activity/Payee Name 3 | Optional | ||
| Address 1 | Address 1 | Optional | ||
| Address 2 | Address 2 | Optional | ||
| Address 3 | Address 3 | Optional | ||
| Address 4 | Address 4 | Optional | ||
| City | City | Optional | ||
| State | State | Optional | ||
| Zip Code | Zip Code | Optional | ||
| Country | Country | Optional | ||
| Military Location Description | Military Location Description | Optional | ||
| Mark For Rep | Mark For Rep | Optional | ||
| Mark For Secondary | Mark For Secondary | Optional | ||
| Comments | Initiator Comments | Conditional | ||
| CLIN/SLIN | Item No. | Yes | Mandatory | |
| Product/Service ID | Product/Service ID | Mandatory | ||
| Product/Service ID Qualifier | Product/Service ID Qualifier | Mandatory | ||
| Quantity Shipped | Qty. Shipped | Mandatory | ||
| Unit of Measure | Unit of Measure | Yes | Mandatory | |
| NSP checkbox | NSP | Optional | ||
| Unit Price | Unit Price | Yes | Optional | |
| Multiple Box Pack Indicator | Multiple Box Pack Indicator | Mandatory (Defaults to N) | ||
| Government Furnished Equipment indicator | GFE? | Mandatory (Defaults to N) | ||
| Ship Advice Code | Advice Code | Optional | ||
| Project Code | Project Code | Optional | ||
| Line Item Amount | Amount | System-Generated | ||
| Item Description | Special Package Markings | Optional | ||
| Type Designation Method | Type Designation Method | Optional | ||
| Type Designation Value | Type Designation Value | Optional | ||
| Item Description | Description | Yes | Mandatory | |
| Hazardous Material | Hazardous Material | Optional | ||
| Refrigerated | Refrigerated | Optional | ||
| Perishable | Perishable | Optional | ||
| Purchase Request Number | PR Number | Yes | Optional | |
| Mark For Code | Mark For Code | Yes | Optional | |
| Mark For Code Extension | / Extension | Optional | ||
| Mark For Primary Comments | Mark For Rep | Optional | ||
| Mark For Secondary Comments | Mark For Secondary | Optional | ||
| Issuing Agency Code | Issuing Agency Code | N/A to EnergyRR | ||
| Enterprise Identifier | Enterprise Identifier | N/A to EnergyRR | ||
| Original Part Number | Original Part Number | N/A to EnergyRR | ||
| Batch/Lot Number | Lot / Batch | N/A to EnergyRR | ||
| Warranty | Warranty | N/A to EnergyRR | ||
| Original Manufacturer Code | Original Manufacturer Code | N/A to EnergyRR | ||
| Original Manufacturers Identifier | Original Manufacturers ID | N/A to EnergyRR | ||
| UID Number | UID Number | N/A to EnergyRR | ||
| Serial Number | Serial Number | N/A to EnergyRR | ||
| Embedded UID Classification | Embedded UID Classification | N/A to EnergyRR | ||
| Embedded UID - UID Type | UID Type | N/A to EnergyRR | ||
| Issuing Agency Code | Issuing Agency Code | N/A to EnergyRR | ||
| Original Part Number | Original Part Number | N/A to EnergyRR | ||
| Enterprise Identifier | Enterprise Identifier | N/A to EnergyRR | ||
| Batch/Lot Number | Lot / Batch | N/A to EnergyRR | ||
| Original Manufacturer Code | Original Manufacturer Code | N/A to EnergyRR | ||
| Original Manufacturers Identifier | Original Manufacturers ID | N/A to EnergyRR | ||
| Warranty Indicator | Warranty Indicator | N/A to EnergyRR | ||
| Embedded Item Description | Embedded Item Description | N/A to EnergyRR | ||
| Embedded UID Number | UID Number | N/A to EnergyRR | ||
| Embedded UID Serial Number | Serial Number | N/A to EnergyRR | ||
| MILSTRIP Number | MILSTRIP No. | Yes | Optional | |
| MILSTRIP Quantity | MILSTRIP Qty. | Conditional (Mandatory if MILSTRIP Number is entered) | ||
| Manufacturer OR CAGE/DUNS/DUNS+4 | Manufacturer OR CAGE/DUNS/DUNS+4 | Mandatory | ||
| Batch/Lot Number | Batch/Lot Number | Mandatory | ||
| Shelf Life Expiration Date | Shelf Life Expiration Date | Optional | ||
| Quantity | Quantity | Mandatory | ||
| Document Attachments | Attachments | Optional | ||
| Package Type | Package Type | Optional | ||
| Package ID | Package ID | Mandatory | ||
| Quantity Packed | Quantity Packed | Mandatory | ||
| Type Designation Method | Type Designation Method | Mandatory | ||
| Type Designation Value | Type Designation Value | Drop Down | Optional | |
| Special Tooling or Test Equipment | Special Tooling or Test Equipment | Optional | ||
| Commodity | Commodity | N/A to EnergyRR | ||
| Sub-Commodity | Sub-Commodity | Optional | ||
| Test | Test | Optional | ||
| Reference Contract Number | Contract Number | Conditional | ||
| Reference Delivery Order | Delivery Order | Optional | ||
| Reference Shipment Number | Shipment Number | Optional | ||
| Report Date | Report Date | Optional | ||
| Tank Number | Tank Number | Optional | ||
| Quantity Shipped from this Tank | Quantity Shipped from this Tank | Optional | ||
| Batch Number | Batch Number | Optional | ||
| Sample Number | Sample Number | Optional | ||
| Product | Product | Optional | ||
| Crude Process Tech | Crude Process Tech | Optional | ||
| Test Code | Test Code | Optional | ||
| Test Method Title | Test Method Title | Optional | ||
| Method | Method | Optional | ||
| Lower Limit | Lower Limit | Optional | ||
| Upper Limit | Upper Limit | Optional | ||
| Units | Units | Optional | ||
| Result | Result | Optional | ||
| Additional Notes | Additional Notes | Optional | ||
| Loading Report | Loading Report | Optional | ||
| Discharge Report | Discharge Report | Optional | ||
| Vessel | Vessel | Optional | ||
| Draft Arrival Fore | Fore | Optional | ||
| Draft Arrival Aft | Aft | Optional | ||
| Draft Sailing Fore | Fore | Optional | ||
| Draft Sailing Aft | Aft | Optional | ||
| First | First | Optional | ||
| Last | Last | Optional | ||
| Prior Inspection | Prior Inspection | Optional | ||
| Condition Of Shore Pipeline | Condition Of Shore Pipeline | Optional | ||
| Barrels Loaded | Loaded | Optional | ||
| Barrels Discharged | Discharged | Optional | ||
| Barrels Loss/Gain | Loss/Gain | Optional | ||
| Barrels Percent | Percent | Optional | ||
| Gallons Loaded | Loaded | Optional | ||
| Gallons Discharged | Discharged | Optional | ||
| Gallons Loss/Gain | Loss/Gain | Optional | ||
| Gallons Percent | Percent | Optional | ||
| Tons Loaded | Loaded | Optional | ||
| Tons Discharged | Discharged | Optional | ||
| Tons Loss/Gain | Loss/Gain | Optional | ||
| Tons Percent | Percent | Optional | ||
| Time Statement Comments | Comments | Optional | ||
| Time Statement Dates | Date | Optional | ||
| Time Statement Times | Time | Optional | ||
| Additional Time Statement Dates | Date | Optional | ||
| Additional Time Statement Times | Time | Optional | ||
| Pumping Record First Product Grade | First Product Grade | Optional | ||
| Pumping Record Second Product Grade | Second Product Grade | Optional | ||
| Pumping Record Dates | Date | Optional | ||
| Pumping Record Times | Time | Optional |