Field |
Label |
EDA Prepop |
EDA Prepop Notes |
Entry Requirement |
Contract
Number Type
|
Contract Number Type |
|
|
Mandatory - Defaults to ‘DoD
Contract (FAR)’ if left blank |
Contract
Number |
Contract Number |
Yes |
Key data - used to look up an
EDA Contract |
Mandatory |
Delivery
Order |
Delivery Order |
Yes |
Key data - used to look up an
EDA Contract |
Conditional |
CAGE
Code |
CAGE Code / DUNS / DUNS+4 / Ext. |
|
Code entered must match what’s
in EDA for Line Item Level data prepop |
Mandatory |
Template |
From Template |
|
|
Optional |
Pay
Office DoDAAC |
Pay Official |
Yes |
|
Mandatory |
Reference Procurement Instrument Number |
Reference
Procurement Identifier |
Yes |
|
Optional |
Document
Type |
Invoice |
Yes |
Recommended
doc types will be highlighted with “recommended” pre-pended to the document
title |
Mandatory |
Invoice
From |
From - None (Drop Down) |
|
|
Optional |
Fast Pay
Indicator |
Fast Pay(FAR
52.213-1) |
|
|
Conditional |
Invoice
Number |
Invoice No. |
|
|
Optional |
Database
Selection |
Active Documents or Archived
Documents or Active and Archived Documents |
|
|
Conditional |
Issue
Date |
Issue Date |
Yes |
|
Optional |
Issue By
DoDAAC |
Issue By DoDAAC |
Yes |
|
Optional |
Admin
DoDAAC |
Admin By DoDAAC |
Yes |
|
Mandatory |
Mark For
Code |
Mark For Code |
|
|
Optional |
Mark For
Code Extension |
Extension |
|
|
Conditional |
Ship To
DoDAAC |
Ship To Code |
Yes |
|
Mandatory |
Ship To
Extension |
Extension |
|
|
Conditional |
Ship
From Code |
Ship From Code |
|
|
Optional |
Ship
From Extension |
Extension |
|
|
Conditional |
Accept
By DoDAAC |
Accept By
DoDAAC |
|
|
Optional |
Accept
By DoDAAC Extension |
Extension |
|
|
Conditional |
LPO
DoDAAC |
LPO DoDAAC |
|
|
Conditional |
LPO
Extension |
Extension |
|
|
Conditional |
Supplies
or Services |
Supplies -Services |
Yes |
|
Conditional |
Shipment
Number |
Shipment Number |
|
|
Conditional |
Shipment
Date |
Shipment Date |
|
|
Conditional |
Final
Shipment Indicator |
Final Shipment |
|
|
Mandatory |
Invoice
Number |
Invoice Number |
|
|
Mandatory |
Invoice
Date |
Invoice Date |
|
|
Mandatory |
Final
Invoice Indicator |
Final Invoice |
|
|
Mandatory |
Bill of
Lading Number |
Bill of Lading
Number |
|
|
Optional |
Bill of
Lading Type |
Bill of Lading Type (Commercial
or Government) |
|
|
Conditional |
Transportation
Method/Type |
Transportation Method/Type |
|
|
Conditional |
Currency
Code |
Currency Code |
Yes |
|
Mandatory |
Other
Currency Code |
Other Currency Code |
|
|
Conditional |
Activity/Payee
Name 1 |
Activity/Payee Name 1 |
|
|
Mandatory |
Activity/Payee
Name 2 |
Activity/Payee Name 2 |
|
|
Optional |
Activity/Payee
Name 3 |
Activity/Payee Name 3 |
|
|
Optional |
Address
1 |
Address 1 |
|
|
Optional |
Address
2 |
Address 2 |
|
|
Optional |
Address
3 |
Address 3 |
|
|
Optional |
Address
4 |
Address 4 |
|
|
Optional |
City |
City |
|
|
Optional |
State |
State |
|
|
Optional |
ZIP Code |
ZIP Code |
|
|
Optional |
Country |
Country |
|
|
Optional |
Military
Location Description |
Military Location Description |
|
|
Optional |
Discount
Percentage |
Discount Percentage (%) |
|
|
Optional |
Due Days |
Due Days |
|
|
Conditional |
Discount
Amount |
Discount Amount ($) |
|
|
Optional |
Discount
Date |
Discount Date |
|
|
Conditional |
Net Days |
Net Days |
|
|
Optional |
Mark For
Primary Comments |
Mark For Rep |
|
|
Optional |
Mark For
Secondary Comments |
Mark For Secondary |
|
|
Optional |
Comments |
Initiator Comments |
|
|
Conditional |
CLIN/SLIN |
Item No. |
Yes |
|
Mandatory |
Product/Service
ID |
Product/Service
ID |
Yes |
|
Mandatory |
Product/Service
ID Qualifier Code |
Product/Service
ID Qualifier |
Yes |
|
Mandatory |
Quantity
Invoiced |
Qty. Shipped |
|
|
Mandatory |
Unit of
Measure |
Unit of Measure |
Yes |
|
Mandatory |
Unit
Price |
Unit Price |
Yes |
|
Mandatory |
Line
Item Amount |
Amount |
Yes |
|
System Generated |
Agency
Accounting Identifier |
AAI |
Yes |
|
Optional |
Standard
Document Number |
SDN |
Yes |
|
Optional |
Accounting Classification Reference Number |
ACRN |
Yes |
|
Optional |
Purchase
Request Number |
PR Number |
Yes |
|
Optional |
Item Description |
Description |
Yes |
|
Mandatory |
Item
Number |
Item No |
|
|
Pre-populated |
CLIN
Amount |
CLIN Amount ($) |
|
|
System Generated |
ACRN
Amount |
ACRN Amount ($) |
|
|
System Generated |
Difference |
Difference ($) |
|
|
System Generated |
Accounting
Classification Reference Number |
ACRN |
Yes |
|
Optional |
ACRN
Amount |
Amount ($) |
|
|
Conditional |
Reference
Shipment Number |
Reference Shipment Number |
|
|
Optional |
Reference
Shipment Amount |
Reference Shipment Amount |
|
|
Conditional |
Milstrip
Number |
MILSTRIP No. |
Yes |
|
Optional |
Milstrip
Quantity |
MILSTRIP Qty. |
|
|
Conditional |
Misc.
Fee |
Misc. Fee |
|
|
Optional |
Misc.
Fee Amount |
Misc. Fee Price ($) |
|
|
Conditional |
Misc.
Fee Description |
Description |
|
|
System Generated |
Misc.
Allowance |
Misc. Allowance |
|
|
Optional |
Misc.
Allowance Amount |
Misc. Allowance Amount ($) |
|
|
Conditional |
Misc.
Allowance Description |
Misc. Allowance Description |
|
|
System Generated |
Tax |
Tax |
|
|
Optional |
Misc.
Tax Amount |
Tax Price ($) |
|
|
Conditional |
Misc.
Tax Description |
Description |
|
|
System Generated |
Reference
Shipment Number(s) |
Reference Shipment Number |
|
|
Optional |
Attachments |
Attachments |
|
|
Optional |
|
|
|
|
|